3.2 Strategy (section 1.2 of the assessment grid)

The strategy for delivering the services in the tender is the core element of the technical- methodological concept. It is composed of the following elements:

• Procedurefor achieving the objectives stated in Chapter 2 of these ToRs
• Developmentof partnerships with the relevant actors
• Approachesfor leverage effects and measures for scaling-up
• Considerationof environmental and social compatibility requirements (including gender equality)
• Appropriateconsideration of further requirements

3.3.1 Strategic approach to achieving the objectives mentioned in the ToRs

(section 1.2.1 of the assessment grid)

The tenderer is required to describe and justify the approach it plans to adopt in order to achieve the milestones, objectives and results (see Chapter 2 of this ToR) for which it is responsible.

3.3.2 Building partnerships with the relevant actors

(section 1.2.2 of the assessment grid)

The tenderer is required to develop and describe a strategy for developing the cooperation with the actors in the partner system who are relevant for the implementation of the services in the tender. The project partnerships already mentioned in section 1 must also be taken into account.

3.3 Project management

(section 1.3 of the assessment grid)

In this section, the tenderer presents the operational plan for implementing the services in the tender, describes the procedure for coordination with Kvinna till Kvinna and the project partners, and explains its backstopping strategy and the monitoring procedure.

3.4.1 Operational plan

(section 1.3.1 of the assessment grid)

The tenderer is required to draw up and explain an operational plan for implementing the strategy, including a plan for the assignment of all the experts included in the tender. The operational plan must include the assignment times (periods and expert days) and assignment locations of the individual experts, the milestones as presented in Chapter 2 and, in particular, describe all the necessary work stages in detail and in chronological order. The tenderer must define further milestones beyond those prescribed in Chapter 2 and map them out in the plan of operations.

3.4.2 Coordination with Kvinna till Kvinna

(section 1.3.2 of the assessment grid)

In the tender, the tenderer is required to describe the procedure for coordinating with Kvinna till Kvinna.

3.4.3 Steering or coordination of measures with the relevant implementing partner

(section 1.3.3 of the assessment grid)

In the tender, the tenderer is required to name the implementing partners relevant for implementing the services and to describe and explain the procedure for steering or coordinating the measures with them.

3.4.4 Monitoring

(section 1.3.4 of the assessment grid)

In the tender, the tenderer is required to describe how it will regularly capture and document the status of completion of the tasks, the achievement of objectives, the results achieved and the risks in the area for which it is responsible in accordance with the specifications set out in Chapter 2.

 4. Human Resources

The tenderer is required to provide ‘experts’ for the positions referred to and described in this Chapter on the basis of corresponding CVs. The requirements on the format and content of the CVs are described in Chapter 6.

When selecting personnel, the contractor must ensure that the team is well-balanced with respect to gender.

The qualifications mentioned below correspond to the requirements for achieving the highest number of points in the technical assessment.

‘One year of professional experience’ is therefore defined as a cumulative 12 expert months with at least 20 expert days per month.

Expert 1: Team leader

TasksofExpert1:Teamleader

• Overallresponsibility for the quality and deadlines of work packages of the contractor
• Implementationof work package 3
• Coordinatingand ensuring communication with Kvinna till Kvinna, WCSOs, and others involved in the project
• Personnel management, in particular identifying the need for short-term assignments withinthe available budget, as well as planning and steering assignments and supporting short-term experts
• Regularreporting in accordance with deadlines Qualifications of Expert 1: Team leader

Expert 2: Pool with minimum 2, maximum 3 members (“Business planning experts”)

Please send a CV for each pool member for the assessment. The tenderer must provide a clear overview of all proposed short-term experts and their individual qualifications.

For the technical assessment, an average of the qualifications of all specified members of the expert pool is calculated.

TasksofExpert2:Pool(“Businessplanningexperts”)

• Implementationof module 1 trainings

• Implementationof coaching on topics related to module 1 QualificationsofExpert2:Pool(“Businessplanningexperts”)

Expert 3: Pool with minimum 3, maximum 5 members (“Financial literacy & management experts”)

Please send a CV for each pool member for the assessment. The tenderer must provide a clear overview of all proposed short-term experts and their individual qualifications.

For the technical assessment, an average of the qualifications of all specified members of the expert pool is calculated.

TasksofExpert3:Pool(“Financialliteracy&managementexperts”)

• Implementationof module 2 and 3 trainings
• Implementation of coaching on topics related to module 2 and 3 Qualificationsof Expert 3: Pool (“Financial literacy & management experts”)

 Expert 4: Pool with minimum 2, maximum 3 members (“Sales & marketing experts”)

Please send a CV for each pool member for the assessment. The tenderer must provide a clear overview of all proposed short-term experts and their individual qualifications.

For the technical assessment, an average of the qualifications of all specified members of the expert pool is calculated.

TasksofExpert4:Pool(“Sales&marketingexperts”)

• Implementationof module 4 trainings
• Implementationof coaching on topics related to module 4 Qualifications of Expert 4: Pool (“Sales & marketing experts”)

 Expert 5: Pool with minimum 2, maximum 3 members (“Business regulations experts”)

Please send a CV for each pool member for the assessment. The tenderer must provide a clear overview of all proposed short-term experts and their individual qualifications.

For the technical assessment, an average of the qualifications of all specified members of the expert pool is calculated.

TasksExpert5:Pool(“Businessregulationsexperts”)

• Implementationof module 5 training
• Implementation of coaching on topics related to module 5 Qualificationsof Expert 5: Pool (“Business regulations experts”)

The tenderer must assign all the proposed experts to the required qualifications and clearly present them in a separate table preceding the CVs. The summary presentation must mention only qualifications that are actually indicated in the CVs. Professional experience must be evidenced by meaningful references in the CVs. It is advisable to make explicit reference to each example of professional experience.

Softskillsofteammembers

In addition to their specialist qualifications, all team members are also expected to have the following qualifications:

• Teamskills
• Initiative
• Communicationskills
• Socioculturaland intercultural skills
• Efficientpartner- and client-oriented working methods
• Interdisciplinarythinking Soft skills are not evaluated.

5. Costing requirements

In your tender, please do not deviate from the specification of quantities required in these ToRs (the number of experts and expert days, the budget specified in the price schedule). This is part of the competitive tender and is used to ensure that the tenders can be compared objectively. Please note: only services that were commissioned by Kvinna till Kvinna and rendered by the contractor will be remunerated. We would also like to point out that it may not be necessary to make use of the total number of proposed expert days.

5.1 Assignment of experts

The number of expert days corresponds to fullworkingdays (1 expert day = 8 hours of work).

Noteontravel days:

• Round trip travel time from Kigali to Musanze or Gakenke or Rwamagana or Bugesera will be compensated with max. 0.5 days per roundtrip.
• Round trip Travel time from Kigali to Rubavu or Huye will be compensated with  1 days per roundtrip.

5.2 Travel expenses

The specified lump sums (per-diem, accommodation, transport) are the amounts to be entered into the price schedule by the tenderer. Higher lump sums must not be included in the tender.

All business travel must be agreed in advance by Kvinna till Kvinna. Travel expenses must be kept as low as possible.

5.3 Workshops and trainings

Work shopbudget: 19.222.000 RWF

The fixed, unalterable budget above is earmarked for workshop costs and entered in the price schedule. The budget includes the following costs relating to the planning and running of workshops:

• Full-dayconference packages (venue, refreshments, technical systems hire) for the trainees only in Huye and Rwamagana
• Printingcosts for training handouts
• Notebooksand stationery for trainees (unless already covered by the WCSOs or conference packages).
• Othercosts relating to the workshops, not already separately covered by Kvinna till Kvinna or the WCSOs

The budget does not include the following costs, because they are covered by Kvinna till Kvinna or the WCSOs:

WCSOs will provide the following during the trainings, as separate budgets are provided for this:

• Childcarefor the trainees
• Conferencepackages (venue, refreshments, notebooks and stationery, technical systems hire) for the trainees in all locations except Huye and Rwamagana
• Signlanguage interpretation for deaf participants

Kvinna till Kvinna will cover all workshop costs related to the business competition (work package 3).

The budget does not include the fees and travel expenses for the contractor’s experts incurred in connection with the planning and running of the workshops. These are covered by the corresponding number of expert days and travel expenses (see sections 5.1 and 5.2 above).

6. Requirements on the format of the tender

6.1 Technical tender

The structure of the tender must correspond with the structure of the ToRs. It must be legible (for example Arial, font size 11 or larger) and clearly formulated. The tender must be written in English.

The technical-methodological concept of the tender (Chapter 3 of the ToRs) must not exceed 10 pages (not including the cover page, list of abbreviations, table of contents, brief introduction). Additional annexes not requested will not be assessed.

The CVs of the staff proposed in accordance with Chapter Error! Reference source not found. of the ToRs must not be more than four pages in length. The CVs must be submitted in English.

The CVs must clearly and unequivocally show what position the proposed person held, which tasks they performed and how long they worked during which period in the specified references. The references contained in the CVs must therefore include the following information:

• Name of the company/organisation/reference project in which the expert worked
• Position held and task(s) performed by the expert in the company/organisation/reference project
• Work outcomes or products produced by the expert, or expert’s contribution to the completion of these outcomes and projects (if relevant)
• Duration of the expert’s assignment in the company/organisation/reference project per calendar year in full-time expert days, weeks or months (for example: 2019: 2 months, 2020: 10 months, 2021: 1 month)
• Leadership experience/management: clear information on the reference projects or fixedpositions within the company/organisation in which the requirements specified in section 4 were fulfilled (for example, period, number of persons for whom the expert had disciplinary responsibility, project budget) (if relevant)

In order to facilitate the assessment, we request that you number the references sequentially and provide only references that are clearly related to the object of this tender.

6.2 Financial tender

Please calculate your financial tender based exactly on the parameters specified in Chapter 5 and the provided financial offer template.

The contractor is not contractually entitled to use up the days, trips, workshops or budgets in full. The number of days, travels and workshops and the budgets will be contractually agreed as maximum limits. The specifications for pricing are defined in the financial proposal template.

Submission of Tenders

Interested candidates should submit tenders to Kvinna till Kvinna no later than 14^th November by email to esperance.umulisa@kvinnatillkvinna.se

Contact

For questions, please contact annette.natukunda.mukiga@kvinnatillkvinna.se