RWANDA RURAL REHABILITATION INITIATIVE-RWARRI 

P.O.Box: 256 Kigali – Rwanda

Telephone: + (250)788 30 83 74

General e-mail address: info@rwarri.com

Web site: www.rwarri.com

TERMS OF REFERENCE (TORS) FOR THE SUPPLY AND DISTRIBUTION OF GOATS, SHEEPS, AND RABBITS TO RWANDA RURAL REHABILITATION INITIATIVE (RWARRI)

TENDER TITLE: SUPPLY AND DISTRIBUTION OF GOATS, SHEEPS, AND RABBITS THROUGH ANIMAL EXHIBITIONS

Statement of work: The supply and distribution of goats, sheeps, and rabbits in the districts of Rubavu, Nyabihu, Rutsiro, and Ngororero across the catchment of Sebeya.

1.    RWARRI Identity:    

Rwanda Rural Rehabilitation Initiative (RWARRI) is a national Non-Governmental Organization dedicated to promoting and improving the social and economic welfare of rural communities in Rwanda. 

The organization has been officially recognized and registered by the Government of Rwanda as a Non-Governmental Organization (NGO) since 2003, with registration No 37/11 14/SC&RT. It also has registration with the Rwanda Governance Board (RGB), a government body that regulates Civil Society Organizations (CSOs). 

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1.1.    RWARRI Vision: 

To realize a population of rural Rwandese communities that is economically and socially sustainable and transformed.

1.2.    RWARRI Mission: 

To be one of the most valued and respected Non-Governmental Organizations in Rwanda and beyond, working towards achieving sustainable livelihoods among the rural poor and shaping national policies leads to positive economic and social development.

2.    Support to the VSLAs community members
2.1.    Project Context

The “Embedding Integrated Water Resource Management in Rwanda” (EWMR) project aims to improve catchment management, contributing to increased resilience of communities and landscapes to the impacts of climate change and other drivers. EWMR speaks directly to Rwanda’s Vision 2050, which articulates “Sustainable management of the environment will include adequate waste disposal, treatment and recycling, air and water pollution management and prudent water resource management driven by projected increases in water consumption/ demand”. The Rwanda Water Resources Board (RWB) with Technical Assistance (TA) from the International Union for Conservation of Nature and Natural Resources (IUCN), the Netherlands Development Organisation (SNV) and the Rwanda Rural Rehabilitation Initiative (RWARRI), implement the EWMR project.

The project seeks to increase livelihood and conservation benefits in Sebeya catchments from restoration and improved land management.

A landscape approach, which identifies and builds on the inter-dependencies between communities, landscape status, ecosystem service supply, agricultural production, governance, and human well-being, is required to attain healthy and productive environments. In this regard, the EWMR is an integrated Nature-based Solutions program, founded on a community participatory-based approach, relying on the participation of the local communities in Sebeya catchment in planning, and implementation of catchment restoration activities. 

The EWMR supports the development of innovative finance mechanism and value chains to improve economic and ecological benefits within Sebeya and other catchments. Actions are based on opportunities identified through the 200 Village Land-use Action Plans (VLUAPs) developed under the project, interactions with farmers and other stakeholders in the catchment, and the Sebeya catchment management plan.

2.2.    Community Environment Conservation and Food Security Fund (CECF)

As part of the innovative finance mechanisms to support landscape restoration and food security, the EWMR project plans to implement the Community Environment Conservation and Food Security Fund (CECF).  The CECF aims to support communities in the Sebeya catchment to access finance for targeted activities.

2.3.    Objectives of the CECF

The specific objectives for implementing CECF in Sebeya are:

a)    To initiate the conservation benefits sharing model to address immediate community livelihood needs through a credit scheme with a small interest rate;
b)    To motivate and empower communities to responsibly utilize and manage natural resources; 
c)    To promote climate-smart agriculture practices among the communities in the sub-catchments;
d)    To promote sustainable natural resource and environment management for the benefit of people and nature. 

The CECF intervention will contribute to the EKN long-term objective of "8 million family farms doubled productivity and/or income" while 1,200 family farms double their productivity and/or income. It will contribute to the outcome of "Performance of family farming systems increased" and thus, to the following outcome indicators:

• Number of family farms with increased productivity and/or income;
• Number of family farms with improved access to input and/or output markets;
• The number of family farms whose farming enterprises became more resilient to shocks.

Furthermore, the CECF in-kind and cash distribution will contribute to the EKN long-term objective of “32 million people lifted out of undernourishment”, especially in the following outcome indicators:

• Number of people with improved access to healthy/diverse food;
• The number of people whose nutritional situation became more resilient to shocks.

2.4.    Scaling up the Community Environment Conservation Fund (CECF)

The TA has been rolling out the Community Environment Conservation Fund (CECF) to enhance access to micro-credit by vulnerable rural communities. It is a community-based approach to catalyze restoration, enhance resilience to climate shocks and improve livelihoods. It also incentivizes local communities for expanded resilience of landscapes for a better environment and economic benefits. The CECF, as a revolving fund, fills the gap of limited community access to credit facilities by providing credit to undertake landscape and farm management beneficial activities that directly contribute to landscape restoration, water resources, and farmland management, such as afforestation, agroforestry, conservation agriculture, rainwater harvesting, water storage, riverbank protection, and use of energy-efficient cook stoves.

The CECF is a high-potential approach that IUCN has successfully rolled out in other countries, e.g. Uganda. The CECF fills the gap of limited community access to finance to address their economic, environmental, and food security issues through beneficial landscape and farm management activities that contribute to landscape restoration, water resources management, and increased income. The CECF supports activities that increase landscape restoration and socio-economic development, hence contributing to food self-sufficiency and to eradicating malnutrition.

The Village Saving and Loan Associations (VSLAs) of which more than 300 have been established and are supported under the EWMR project, play a leading role in managing and recovering funds loaned out to community members, with the association members' interest rate and recovery period predetermined and agreed on. Many VSLAs have expressed strong interest in participating in the CECF intervention, but due to limited available funding for the CECF component under the EWMR project, the CECF could only, to date, be scaled up to 120 VSLAs across the Sebeya catchment. Under the July 2022-June 2023 cost-extension of the project an additional 116 VSLAs will be engaged.

3. Tender and lots

Submit bids for the following tender via RWARRI Management System as per below link:

https://rwarrims.rwarri.org/observer/quotation-requests/643fcc534371f6f4b407e56f/fill

Note: The bidders are eligible to apply to only one lot.

Lot 1:  Supply and distribution of goats, sheep, and rabbits in the districts of Rubavu (Kanama and Nyundo sectors), and Nyabihu (Bigogwe sector) through animal exhibitions.

Lot 2: Supply and distribution of goats, sheep, and rabbits in the districts of Rutsiro (Murunda, Ruhango and Nyabirasi Sectors) and Ngororero (Muhanda Sector) and Nyabihu (Mulinga sector) through animal exhibitions.

3.1.    Tender execution approach

The supply and distribution of goats, sheep, and rabbits in the districts of Rubavu, Nyabihu, Rutsiro and Ngororero across the catchment of Sebeya will be performed by the successful bidder through the animal exhibition (animal fair) which means the animal gatherings organized for the purpose of distribution to the beneficiaries comparing and judging the qualities of small ruminants for distribution after labelling the selected animal to be provided to the community member. The sourcing of small ruminants and gatherings will be performed in each district of interventions.

3.2.     Mandatory documents:

• RDB Registration Certificate for Companies; or RCA Registration Certificate for Cooperatives; 
• RRA Tax Clearance Certificate;
• VAT Registration Certificate;
• EBM Registration Certificate;
• RSSB Contributions Clearance Certificate.

3.3.    General conditions

• The requested quotations shall be completed and submitted in the system to Rwanda Rural Rehabilitation Initiative (RWARRI) on 23rd April 2023, at 5:00 PM;
• The supply and distribution of goats, sheep, and rabbits shall be completed within 20 working days after signing of the contract;
• Payment shall be initiated right after the receiving the invoice by the Client and the provision of the proof of distribution and reception by the beneficiaries, and the payment period is within 15 days;
• The bidder is allowed to bid for one single lot;
• The Suppliers’ offers shall be inclusive of transportation to the localities of the project beneficiaries in collaboration with the Client’s field team;
• The supplier will be responsible for all costs related to loading and offloading of the livestock in the distribution of goats, sheep, and rabbits;
• The supplier shall be responsible for all damages to the livestock/small ruminants resulting from fault or negligence during the supply and distribution;
• The supplier will offer a warranty for the livestock/small ruminants distributed to the beneficiaries;
• The supplier will avail a veterinarian technician during the exhibition and during the warranty period.

Done at RWARRI, on 10^th March 2023

Uwizeye Belange

Executive Director/RWARRI