Request for Proposals: Audit Services

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Learn more about King Faisal Hospital Rwanda Foundation (KFHRF)
King Faisal Hospital Rwanda Foundation (KFHRF) jobs in Rwanda

The King Faisal Hospital Rwanda Foundation (KFH) is registered foundation, which was founded in 2020 following an action plan that was approved by the hospital in October 2020 to facilitate the implementation of that strategic plan. Within the health domain, the Foundation’s major objectives will be to support researchers through funding, training, and facilitation in dissemination of research data, establishing strategic relationships with academic, research-driven and research sponsoring institutions and supporting training for medical researchers.

GENERAL TERMS AND CONDITIONS

Article 1: OBJECTIVES AND SCOPE OF THE TENDER

The main objective of the successful audit firm shall be to provide technical support to the management of KFHR Foundation in making an independent, unbiased, objective, and professional opinion that asses the financial situation of the foundation and the soundness of the internal control systems. 

Article 2: TERM OF CONTRACT

The contract term shall be as specified in the terms of reference from the date of contract signing by both parties. 

Article 3: DOCUMENTS TO BE SUBMITTED BY THE BIDDER

The bidder shall compulsory have to submit the following documents:

• Administrative documents
  • Proposal dully signed by an authorized person, stamped and dated
  • Copy of certificate of domestic company registration issued by RDB
  • Copy of Tax clearance certificate
  • Certificate of membership of ICPAR
• Technical requirements
  • Methodology and work plan
  • Proposed key person CV’s 

Article 4: EVALUATION OF BIDS

4.1 Administrative evaluation

The evaluation will be through verification of the documents requested under article 3 and acceptance of the terms in the present RFP. 

4.2 Technical requirements evaluation

The technical requirements evaluation of the bids shall be made based on the technical documents requested in article 3. 

4.3 Financial evaluation

The bidders that conform to article 4.1 & 4.2 and whose prices are the lowest will be the successful bidders. 

Article 5: AUDIT FEES 

Audit fees shall be presented in Rwanda Francs, inclusive of all possible expenses and applicable taxes. The fees shall be fixed during the term of the contract. 

Article 6: EXPECTED DELIVERABLES

Audit commencement meeting: To be conducted on the agreed upon date

Draft audit reports: to be submitted to management

Final audited reports: Incorporating the client’s management comments 

Article 7: REPORTING LANGUAGE

The language of the audit reports shall be English. 

Article 8: FREQUENCY OF THE ASSIGNMENT

The bidders shall consider that there shall be an audit for the year ending 31^st December 2021, and 2022 (i.e., one audit conducted per financial year term).

Article 9: BID VALIDITY PERIOD

The service provider’s offer shall remain valid for a minimum of 90 calendar days following the deadline fixed for submission of the proposal. If it goes beyond 90 calendar days, and no agreement has been reached between both parties, the client may request for an extension of the bid valid period. 

Article 10: PAYMENT MODALITIES

Payment shall be made by cheque or bank transfer not later than 45 days from the date of receipt of undisputed invoice accompanied with a final audit report.

Article 11: CLARIFICATIONS

Bidders requiring any clarification regarding this request for proposal shall contact the procuring entity by email at the address specified herein. The client will respond by emails to any request for clarifications, provided that such requests are received not later than two (2) days prior to the deadline for submission of the proposals. Any clarification made thereafter may not be responded to. 

Article 12: DEADLINE FOR SUBMISSION

You are requested to submit your offer not later than Friday 1 December, 2023 at 23:59 Central African Time (CAT). Late submissions may be rejected. For clarifications and submission of the offer the address below shall be used:

Attention:

King Faisal Hospital Rwanda Foundation Rwanda Foundation

Email: kara.neil@kfhkigali.com

   CC: rutavogerwa.j@kfhkigali.com

Sincerely,

Kara Neil

Executive Secretary