Notice For Refurbishment Tender at Urugo Women Opportunity Center (Woc) 

Tender Reference: URUGO/REFURB/2025efurbishment
Issue Date: December 5, 2025
Closing Date: December 14, 2025

1. Introduction

Urugo Women’s and Opportunity Center (WOC) invites qualified interior designers, contractors, and refurbishing firms to submit proposals for the refurbishment and upgrade of the Urugo WOC facilities, including interior spaces and garden improvements.

The purpose of this tender is to identify a capable service provider who can deliver high-quality design, renovation works, and garden enhancement within the required timeline and according to Urugo’s standards.

2. Scope of Work

The refurbishment project includes, but is not limited to:

2.1 Interior Refurbishment

• Redesign and upgrade of selected interior spaces
• Decorative enhancements and spatial improvements
• Furniture procurement or refurbishment
• Technical works (painting, carpentry, masonry, electrical adjustments where needed)
• Coordination of all related labour and materials

2.2 Garden Upgrade

Bidders must include a separate fee estimate and proposed concept for the garden upgrade, covering:

• Landscaping improvements
• Outdoor furniture or decorative additions
• Pathway or layout adjustments
• Any other proposed aesthetic or functional improvements

3. Project Timeline Requirements

Bidders must clearly outline:

1. Availability and Time Allocation
   • Explanation of how the bidder will allocate time and resources to ensure the project is completed by the end of January.
2. Estimated Start and Completion Dates
   • Proposed start date
   • Estimated project duration and key milestones

4. Financial Proposal

The financial proposal must include:

1. Comprehensive Fees
   • Breakdown of design fees
   • Labour and contractor costs
   • Material costs (if applicable)
   • Garden upgrade fees
2. Transport & Logistics
   • Indicate whether transportation to and from the site is included in the proposed fees.
3. Labour Team Payment Structure
   • Specify whether labour costs are calculated on a daily rate or project-based structure.

5. Contractors and Labour Team Requirements

Bidders must provide clear information on:

• Whether they work with their own contractors or manual labourers
• Whether labour will be sourced from Kayonza district or brought from Kigali
• Roles and responsibilities of each team member
• Whether the bidder will supervise all technical work personally, or if a project manager will be assigned

6. Procurement & Materials

Proposals must specify:

• Whether the bidder will source and purchase materials directly, or if Urugo WOC must support procurement
• Details of any preferred suppliers for materials, décor, furniture, or equipment
• Expected lead times for materials procurement

7. Maintenance & After-Care Expectations

Bidders must outline:

• Availability for post-project follow-up
• Any provided maintenance guidance or support
• Optional after-care services and related fees (if applicable)

8. Submission Requirements

Interested bidders should submit the following documents:

1. Technical Proposal
   • Work plan and methodology
   • Timeline and implementation schedule
   • Design approach and proposed concepts
   • Team structure and responsibilities
2. Financial Proposal (separate document)
   • Itemized cost breakdown
   • Payment schedule
   • Transport and logistics information
3. Portfolio and Experience
   • Examples of previous similar projects
   • References from 3 past clients
4. Legal and Administrative Documents
   • Business registration
   • Tax clearance certificates
   • RSSB clearance certificate
   • RDB certificate

9. Submission Instructions

All proposals must be submitted physically to Urugo WOC not later than December 14, 2025.

Late submissions will not be considered.

10. Evaluation Criteria

Proposals will be evaluated based on:

• Technical soundness and feasibility
• Experience and portfolio quality
• Cost-effectiveness
• Team capacity and supervision structure
• Timeline suitability
• Approach to materials procurement and logistics
• Clarity of garden upgrade proposal