Summary
Date Posted: Thursday, October 31 2024, Base Salary: Not Disclosed

JOB DETAILS:
Who we are:
Ntare Louisenlund School (Rwanda) aspires to become the premier institution in Africa, dedicated to fostering excellence in education. Through the Rwanda plus-STEM program, the school aims to attract the finest talents in mathematics, computer science, natural sciences, and technology, serving as a catalyst for innovation, entrepreneurship, and future-shaping endeavors. Situated on a sprawling 60-hectare campus in Rwanda's Bugesera District, a brief forty-five-minute drive from Kigali, the school is designed to accommodate up to 1,000 boarding students.
Ntare Louisenlund School is committed to delivering an exceptional international education, empowering students to seek scholarships at the world's leading universities. The student body will comprise two halves, with a portion selected through a rigorous assessment and funded by appropriate scholarships (plus-STEM stream), and the remainder consisting of students from across Africa pursuing the IB Diploma with their families financing the education. Seeking candidacy as an IB World School, Ntare Louisenlund School plans to offer the IB Middle Years Programme and Diploma Programme.
Operated and managed by Ntare Louisenlund CBC, in collaboration with Stiftung Louisenlund, a renowned institution with over 70 years of experience running a secondary boarding school in Germany, Ntare Louisenlund School strives for comparable excellence at both locations in Germany and Rwanda. A strategic partnership with the Rwandan government is envisioned to identify plus-STEM students eligible for government scholarships.

Your challenge and responsibilities:
We are seeking a proactive, highly organized Personal Assistant to support our Principal. This role requires someone who can thrive in a fast-paced environment, multi-task efficiently, and maintain meticulous attention to detail. The ideal candidate will possess strong skills in Excel, be proficient in graphic design software (such as Canva), and excel at meeting deadlines. Flexibility, a customer service mindset, and a strong problem-solving ability are essential..

Your Main Responsibilities:
Administrative Support:
• Assist the principal with scheduling appointments, meetings, and events.
• Prepare and organize documents, reports, and presentations for meetings.
• Maintain and manage the principal’s calendar, ensuring all commitments are met.
Communication:
• Serve as the primary point of contact between the principal and staff, students, parents, and the community.
• Answer phones, respond to inquiries, and relay messages effectively.
• Draft, edit, and distribute correspondence, newsletters, and announcements.
Office Management:
• Maintain office supplies and equipment, ensuring the office operates efficiently.
• Organize and file documents, both digital and paper, ensuring confidentiality and accessibility.
• Handle incoming and outgoing mail and packages.
Student and Staff Support:
• Assist in student enrollment, attendance tracking, and record-keeping.
• Support the principal in managing staff schedules and professional development activities.
• Coordinate and organize school events, meetings, and parent-teacher conferences.
Financial Responsibilities:
• Assist with budgeting and financial record-keeping, including tracking expenditures.
• Process purchase orders and reimbursements as directed by the principal.
• Maintain accurate records of school funds and expenditures.
Compliance and Reporting:
• Ensure compliance with school policies, state regulations, and district guidelines.
• Prepare and maintain reports on student attendance, academic performance, and other required data.
Confidentiality:
• Handle sensitive information with discretion and maintain confidentiality at all times.
• Uphold ethical standards in managing student and staff records.
Technology Proficiency:
• Utilize school management software and other technological tools for communication and record-keeping.
• Provide basic tech support to staff and students as needed.
Collaboration:
• Work collaboratively with teachers, staff, and administration to foster a positive school environment.
• Participate in staff meetings and contribute to school improvement initiatives.

Qualifications
• Bachelor’s degree in business administration, office administration or related field preferred (secretarial studies).
• Previous experience in an administrative role, preferably in an educational setting of 3-4 years.
• Clerical Skills: Proficiency in office tasks such as filing, data entry, and managing correspondence.
• Ability to work independently and as part of a team.
• Excellent communication and organizational skills.

We offer:
A fully equipped school campus with excellent facilities in a beautiful natural setting in Bugesera.
Optional campus housing on a first-come-first-serve basis.
An exceptional in-house professional development programme with travel opportunities for further professional development.
Small learning groups.
An extensive and diverse co-curricular programme and the possibility of taking part in or offering co-curricular experiences for students.
Collaboration with an experienced, internationally recognized school in Germany.
Various partnerships with external educational partners.
• A committed, dedicated, and team-oriented staff.
• An attractive compensation package based on your level of experience. All staff salaries are paid in Rwandan Francs.

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.
• Can you imagine working to help us design the school of the future? Then you should apply by 11/11/2024 and share an updated CV, motivation letter and certified electronic copies of degrees and relevant certificates addressed to the Head of School. CVs will be reviewed on a rolling basis and only shortlisted applicants will be contacted. Please indicate in the subject line while applying as “Middle School Principal Secretary”.

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