Background

VisionFund Rwanda (VFR), is Rwanda’s largest microfinance Institution. VFR is committed to the development of Rwanda through providing affordable financial services (savings and loans) to the less privileged throughout its 4 zones in Rwanda.

VFR is the institution where you can develop your expertise working with the best people worldwide in a dynamic, team focused high performance environment. If you are looking for interesting but challenging work where you can make a difference in the world, then VFR has the will to make it so.

VisionFund Rwanda (VFR) has zero tolerance to abuse and sexual exploitation of children and adults beneficiaries. We expect all our employees/affiliates to commit to protecting children and adult beneficiaries from harm and abide by our safeguarding policy.VFR needs to recruit experienced and qualified staff on the following positions:

Job Purpose

Ensure the effective performance of all branch activities

Ensure significant extension, monitoring and documentation of the branch operations

Ensure the quality of loan portfolio and level of deposit in branch.

Type of the contract:

Open Ended contract

Main Responsibilities

Provide sound extension, planning, monitoring and documentation of branch Operations (50%)

• Exchanges information with the Head of Operations, CEO, and other departments and secures an adequate information flow within the branch;
• Recommends to the top management any proposed major changes on branch offices or infrastructures, such as relocation, renovation,
• Monitors loan collaterals submitted by clients; and as recommended by the sites, controls and facilitates the selling of these collaterals in coordination with the institution’s legal officer;
• Oversees the implementation of the internal control systems, ensuring the smooth running of the business and safeguarding the institution’s assets;
• Ensures compliance to all existing regulations;
• Ensures that policies and procedures are applied consistently and uniformly across the branch;
• Plans and ensures the implementation of the branch operations and an adequate and timely reporting system with focus on each branch’s asset quality, liquidity, capital adequacy, and provisioning;
• Submits periodic narrative reports to the Operations Manager/ Director
• Efficient and effective operationalization of branch observed, steady growth in Client numbers and portfolio volumes ensured and accurate and timely branch reporting

Maintain the deposits of the branch Verify related transactions (15%)

• On time capturing, authorization (clearing) of data.
• Timely correction of errors.
• No cash shortages/overages.
• Compliance to insurance limits.
• Champions the efforts in mobilizing savings from the public;
• Ensures the existence of quality customer service at branch levels
• Verify branch deposit related transactions (Customer service, petty cash, teller cash, and vault cash/mobile money, loan disbursements, insurance limits etc).
• Efficient management of branch deposit

Manage loan portfolio and ensure Compliance with policies and procedures (15%)

• Champions” the efforts in managing loan delinquency by closely monitoring the branch and ensuring strict compliance to all policies and procedures;
• Physical verification and appraisal of businesses before issuing loans
• Witnesses every disbursement within the branch
• Responds and actively manages branch operations outside of acceptable levels.
• Maintenance of quality loan portfolio of the branch and adherence to policies and procedures

Provide regular coaching to staff (10%)

• Ensures that the operations staff receives adequate training; Participates in development/ reviews of curriculum for training of the Credit Officers; Collaborates closely with HR in matters of training new and in service operations staff.
• Principal advisor of the Director for Operations on all matters relating to the Operation of the Branch.
• Staff coached, developed and equipped with skills enabling them achieve expected targets

Supervise branch staff in all matters (10%)

• Supervises the day-to-day branch operations to ensure that the targets set and agreed upon are met;
• Coordinates with Finance department to make sure that there is appropriate branch liquidity management;
• Coordinates with the HR department in staff planning of the branch;
• Lead all units under branch management that’s is Banking, MIS, group & individual lending.
• Sound leadership, management to staff and administration of branch operations

Education & Core Competencies Required

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

• University degree in economics, accounting, business administration;
• Four (4) years of related experience in Microfinance or Banking Branch operations
• Having knowledge on savings groups functionality would be an advantage,
• Determined personality with initiative, perseverance and the ability to motivate and manage a team
• Capability and willingness to take responsibility and highly developed sense of rectitude
• Ready to comply and live up to and in accordance with the organization Ideals and Core Values
• Be proficient in Microsoft office applications
• Able to plan and manage finances, including a basic understanding of accounting.
• Be a good trainer, facilitator, mentor, and coach
• Very good communication and marketing skills

Attributes Desired:

• A committed Christian, able to stand above denominational diversities.
• Able to lead and participate in the leadership of daily devotions.

• Exchanges information with the Head of Operations, CEO, and other departments and secures an adequate information flow within the branch;
• Recommends to the top management any proposed major changes on branch offices or infrastructures, such as relocation, renovation,
• Monitors loan collaterals submitted by clients; and as recommended by the sites, controls and facilitates the selling of these collaterals in coordination with the institution’s legal officer;
• Oversees the implementation of the internal control systems, ensuring the smooth running of the business and safeguarding the institution’s assets;
• Ensures compliance to all existing regulations;
• Ensures that policies and procedures are applied consistently and uniformly across the branch;
• Plans and ensures the implementation of the branch operations and an adequate and timely reporting system with focus on each branch’s asset quality, liquidity, capital adequacy, and provisioning;
• Submits periodic narrative reports to the Operations Manager/ Director
• Efficient and effective operationalization of branch observed, steady growth in Client numbers and portfolio volumes ensured and accurate and timely branch reporting
• On time capturing, authorization (clearing) of data.
• Timely correction of errors.
• No cash shortages/overages.
• Compliance to insurance limits.
• Champions the efforts in mobilizing savings from the public;
• Ensures the existence of quality customer service at branch levels
• Verify branch deposit related transactions (Customer service, petty cash, teller cash, and vault cash/mobile money, loan disbursements, insurance limits etc).
• Efficient management of branch deposit
• Champions” the efforts in managing loan delinquency by closely monitoring the branch and ensuring strict compliance to all policies and procedures;
• Physical verification and appraisal of businesses before issuing loans
• Witnesses every disbursement within the branch
• Responds and actively manages branch operations outside of acceptable levels.
• Maintenance of quality loan portfolio of the branch and adherence to policies and procedures
• Ensures that the operations staff receives adequate training; Participates in development/ reviews of curriculum for training of the Credit Officers; Collaborates closely with HR in matters of training new and in service operations staff.
• Principal advisor of the Director for Operations on all matters relating to the Operation of the Branch.
• Staff coached, developed and equipped with skills enabling them achieve expected targets
• Supervises the day-to-day branch operations to ensure that the targets set and agreed upon are met;
• Coordinates with Finance department to make sure that there is appropriate branch liquidity management;
• Coordinates with the HR department in staff planning of the branch;
• Lead all units under branch management that’s is Banking, MIS, group & individual lending.
• Sound leadership, management to staff and administration of branch operations

• Proficient in Microsoft office applications
• Able to plan and manage finances, including a basic understanding of accounting.
• Good trainer, facilitator, mentor, and coach
• Very good communication and marketing skills
• Determined personality with initiative, perseverance and the ability to motivate and manage a team
• Capability and willingness to take responsibility and highly developed sense of rectitude

• University degree in economics, accounting, business administration;
• Four (4) years of related experience in Microfinance or Banking Branch operations
• Having knowledge on savings groups functionality would be an advantage,
• Ready to comply and live up to and in accordance with the organization Ideals and Core Values