COUNTRY PROGRAM MISSION:

The overall goal of ALIGHT’s program in Rwanda is to improve the well-being and self-reliance of the displaced refugee population from eastern DRC and Burundi by ensuring the provision of basic services (adequate health care & nutrition, ASRH, GBV, Livelihood, HIV/AIDS prevention & treatment), improving food security and enabling economic recovery in six refugee camps located in Rwanda.

PRIMARY PURPOSE:

The Data Officer oversees the collection of data and ensures that all data is complete, accurate and updated in a timely manner and recorded in the electronic systems. He /She reports directly to the medical coordinator.

PRIMARY DUTIES & RESPONSIBILITIES:

• Work with clinical health staff to ensure that the data collected is complete, accurate and up to date at all times;
• Ensures the timely, accurate and complete data entry of records in the computerized systems, as required
• Assemble the data necessary to complete all required reports in a timely manner;
• Ensure that all source documents including patient files, registers, reports etc are available during DQA activities;
• Actively participate in internal and external data quality assessment;
• Actively participate in IDSR activities at Health center and community level
• Ensure the availability of register for rumors & regular update and engage the CHWS in the collecting and reporting of the alerts.
• Ensure that applications capturing and updating institutional data incorporate edit and validation checks to assure the accuracy, consistency and integrity of Data;
• Check and correct data inconsistencies, document corrections made to data at any stage of data management;
• Maintain and update the health-related records in the records center and at the clinical service delivery areas to ensure adherence to this SOP;
• Ensure that active, inactive, perpetual and /or electronic records are accessible to only authorized personnel as per the SOP manual;
• Actively participate in weekly, monthly, quarterly and annual reports as per internal and MOH guidelines;
• Conduct regular data collection checks to ensure data collection standards are followed (Completeness of source of data, Updated tools, availability of source of data: Registers, client files, patient Files, referral forms etc.)
• Perform any other duties assigned by both Alight direct and indirect supervisors.

QUALIFICATIONS:

EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED:

• At least A1 Certificate or diploma in public health, statistics or related health field from a recognized university with a back ground in Nursing.
• 3 years working experience in data management in a low-resource
• Demonstrated familiarity with health data management SOPs and Rwanda health management information system;
• Experience in Rural Health Center/Hospital setting;
• Excellent organization and administrative skills;
• Process management and problem-solving skills;
• Demonstrated report writing skills;
• Good computer Knowledge;
• Good Oral/writing skills in Kinyarwanda and English or French;
• Experience working in protracted refugee situation and/or previous experience in Rwanda.

KEY BEHAVIORS & ABILITIES:

• Excellent strategic thinking, process management and problem-solving skills;
• Collaborative, result-oriented management style;
• Demonstrated ability to work in a fast-paced environment with tight deadlines, effectively managing multiple priorities;
• Ability and willingness to live and work in a remote, low-resource setting;
• Cultural awareness and sensitivity essential;
• Effective decision-maker;
• Commitment to personally champion ALIGHT’s program vision and mission and inspire others to do the same;
• Must have cross-cultural and strong interpersonal skills to work with refugees and vulnerable persons;
• Ability to coordinate with other health staff in a diverse environment;
• Ability to maintain confidentiality of the patient;
• Ability to work under Minimum supervision;
• Punctual at his/her duty station.

• Work with clinical health staff to ensure that the data collected is complete, accurate and up to date at all times;
• Ensures the timely, accurate and complete data entry of records in the computerized systems, as required
• Assemble the data necessary to complete all required reports in a timely manner;
• Ensure that all source documents including patient files, registers, reports etc are available during DQA activities;
• Actively participate in internal and external data quality assessment;
• Actively participate in IDSR activities at Health center and community level
• Ensure the availability of register for rumors & regular update and engage the CHWS in the collecting and reporting of the alerts.
• Ensure that applications capturing and updating institutional data incorporate edit and validation checks to assure the accuracy, consistency and integrity of Data;
• Check and correct data inconsistencies, document corrections made to data at any stage of data management;
• Maintain and update the health-related records in the records center and at the clinical service delivery areas to ensure adherence to this SOP;
• Ensure that active, inactive, perpetual and /or electronic records are accessible to only authorized personnel as per the SOP manual;
• Actively participate in weekly, monthly, quarterly and annual reports as per internal and MOH guidelines;
• Conduct regular data collection checks to ensure data collection standards are followed (Completeness of source of data, Updated tools, availability of source of data: Registers, client files, patient Files, referral forms etc.)
• Perform any other duties assigned by both Alight direct and indirect supervisors.

• Excellent organization and administrative skills;
• Process management and problem-solving skills;
• Demonstrated report writing skills;
• Good computer Knowledge;
• Good Oral/writing skills in Kinyarwanda and English or French;
• Excellent strategic thinking, process management and problem-solving skills;
• Collaborative, result-oriented management style;
• Demonstrated ability to work in a fast-paced environment with tight deadlines, effectively managing multiple priorities;
• Ability and willingness to live and work in a remote, low-resource setting;
• Cultural awareness and sensitivity essential;
• Effective decision-maker;
• Commitment to personally champion ALIGHT’s program vision and mission and inspire others to do the same;
• Must have cross-cultural and strong interpersonal skills to work with refugees and vulnerable persons;
• Ability to coordinate with other health staff in a diverse environment;
• Ability to maintain confidentiality of the patient;
• Ability to work under Minimum supervision;
• Punctual at his/her duty station.

• At least A1 Certificate or diploma in public health, statistics or related health field from a recognized university with a back ground in Nursing.
• Demonstrated familiarity with health data management SOPs and Rwanda health management information system;
• Experience in Rural Health Center/Hospital setting;
• Experience working in protracted refugee situation and/or previous experience in Rwanda.