Expression of Interest (EOI)

Consultancy for provision of English training to key persons. 

Reference Number: 83451443

Publication date: 23.10.2023 

General information

Introduction 

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The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development; Good Governance; Climate, Energy and Sustainable Urban Development; Digitalization and Digital Economy; and regional projects in the Great Lakes Region. 

Brief information on the project

The Civil Peace Service (CPS) of Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) has been active in Rwanda since 2001. It supports local civil society organizations in their efforts to contribute to positive peace and nonviolent conflict transformation in Rwanda and the Great Lakes Region through capacity development, placement of local and international experts in partner organisations, and funding of activities related to social cohesion, resilience of youth, psychosocial wellbeing, and development of organisational capacities.

In 2014, the CPS introduced a Refugee Component and extended its interventions to Kigeme, Mugombwa and Mahama refugee camps and their respective host communities in Rwanda. In 2022 the CPS Refugee Component became an independent programme-GIZ/CPS SIGA. GIZ/CPS SIGA  and the Partner Organizations (POs) contribute to the following outcome: young refugees and youth from the host community overcome their negative stereotypes and start a constructive dialogue which fosters a culture of mutual support and mutual empathy and reduces violent disputes.

From 2015, in the process of achieving this outcome, GIZ/CPS SIGA and the PO implemented different activities under the following process indicator: Key Persons  acquire the necessary skills in conflict resolution & mediation to serve as trainers for members from both communities who are able to support in solving conflicts in the communities in a non-violent way.

Through different activities, the project has been involved in different activities in and outside Kigeme, Mugombwa, and Mahama refugee camps to support both the refugee and host communities to have the capacities to resolve conflicts by applying nonviolent ways. These have been conducted through capacity development sessions such as training, workshop, study visit, exchanges, etc.

Challenge

Almost 9 years now, during our interventions in and outside Kigeme, later in Mugombwa, and Mahama camps , the project has established several local and community-based peace education mechanisms to facilitate the peaceful coexistence between refugees and host communities  whereby refugees and Rwandans have the platform to resolve conflict raised in and/ or outside camps, space for exchanges and many more. These mechanisms have brought significant positive changes in those communities when it comes to peace education and given that our strategic interventions were successful to be sustained,  however,  we have observed that there is a need to maintain all of these mechanism and initiatives through developing the capacity of  key persons (both refugee and Rwandans), beneficiaries of our project to enhance their skills from basic to advanced level to increase ownership and sustainability of the achieved results and even more.

It is in this regards that from 2019, one of GIZ/CPS Refugee Program  key strategies is to develop the capacity of the key persons to qualify and professionalize them in matters related to peacebuilding so that they continue supporting their communities even after GIZ/CPS SIGA Program has withdrawn. In this context, we are currently  supporting 24 key persons( both Refugee and Rwandans), They are currently pursuing an advanced training in Peacebuilding and Development at PIASS (Protestant Institute of Arts and Social Sciences) in Huye district.

Context 

Apart from the advanced training at PIASS, these 24 youth from Kigeme, Mugombwa and Mahama camps and respective host communities are expected to receive additional English course to sharpen their skills in this teaching and working language in Rwanda. They need to have a separate English course arises because most of the students  are refugees coming from countries where they use French in education, and it has been very difficult for them to adapt to the use of English language.

Since PIASS doesn’t provide separate English courses , this course will be provided by an educational institute which such an expertise. 

The primary objective of this additional English course to these selected refugees and members of host communities is for them to be able to get the best possible benefit out of the program taught at PIASS, as this language is the only teaching language at PIASS. In addition to this, they will be able to get useful skills in this language as a cornerstone in putting into practice what they studied and the realities at the job market. 

GIZ shall hire the contractor for the anticipated contract term, from November.2023 to May 2024. 

The contractor shall provide the following work/service :

• Conduct an individual assessment to determine the level of each Key persons.
• Divide the key persons into two groups based on their current English proficiency level.
  • The first group of will benefit from a basic English language course tailored to their level and needs
  • The second group will benefit from advanced English course level.
  • The expected number of trainees is 20 for the first  group( basic English course) and 24 for the second group( advance English course), this could change based on the results of individual assessment.
• Prepare basic,intermediate/advanced English courses and deliver them in a competence based manner to each group.
• Evaluating the progress of the key persons at the end of the courses
• Keep the the attendance records of key persons to course 

The contractor must provide the following training infrastructure:

• An adequate training venue in Huye District.
• Training material (in digital or printed form)
• Experienced trainer (s) (see below for qualifications requirements)
• A certificate of completion for each participant

Tender requirements

Qualifications of proposed staff

• Bachelor’s degree of arts and modern languages(Linguistics and Literature)
• Minimum 5 years of professional experience in teaching English
• Excellent written and spoken English language skills
• Strong professional communication and inter-personal skills
• Flexibility and ability to adjust to the changes
• Fluency in English and Kinyarwanda. French is an asset.

Appropriateness of proposed concept

The Contractor should submit a technical concept in the form of a training plan (max. five pages). The training plan should cover the following learning objectives, which will be evaluated in the assessment grid:

• Training plan must clear discribe how the designed program for two groups will be fully covered within the period of up to 6 nonths. The plan must take into consideration the availability of the students to attend the course to avoid the conflict with academic courses calender.
• Training plan must be clearly adequate for group of beginners as well as the group qualified for advanced course enable these students to communicate effectively and appropriately in and outside the university life.
• Training plan must cover the basics of English course knowledge and skillis in Speaking, listening, reading and writing or both study and work purposes.
• The training plan must clearly define the methodology and training tools/materials appropriate to the training.

Fixed lump sum price – contract for work

Since the contract to be concluded is a contract for work, We request that you provide us with a fixed lump sum price for your services  that includes all the relevant costs (Venue, training tools etc.). The assessment of the financial bid is based on the lump sum price tendered, which must be realistic for the services to be rendered.

Requirements on the format of the tender

The CV submitted for expert can have a maximum of four pages. The concept (if required) should not exceed five pages. If one of the maximum page lengths is exceeded, the content appearing after the cut-off point will not be included in the assessment. External content (e.g. links to websites) will also not be considered.

Submission of offer

The Expression of Interest should contain the following:

Technical Proposal:

• A cover letter expressing your interest in this assignment.
• Technical proposal with a brief description of why you would be considered as the most suitable for the assignment, relevant expertise, and a detailed, clear methodology, your approach to complete the assignment.
• CV of the Expert
• VAT Registration certificate
• Latest tax clearance certificate
• Company registration certificate (RDB)
• Proof of successful completion of related assignments. 

Financial Proposal:  indicates the price of each milestone and the all-inclusive total contract price. The price must be in RWF and VAT excluded. 

Please submit electronically your EoI (technical & Financial offer) in 2 separated emails and should be in PDF files to this email ONLY: RW_Quotation@giz.de  until latest 07^th November 2023

Please you must write on each email subject this sentence: 

83451443 Technical/financial offer, without this sentence, your offer may not be considered

Hard copies are not allowed this time 

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