ITC

Reference

A. General

A.1

Method of selection: QCBS

A.2

Financial Proposal to be submitted together with Technical Proposal:

Yes

The name of the assignment is: Baseline Assessment for Empowering Youth for Climate-Resilient Conservation and Sustainable Livelihoods in Volcanoes Region

A.3

A pre-proposal conference will be held  No

B. Preparation of Proposals

B.1

Consultant will  submit  the Proposal in the language stated above.

All correspondence exchange shall be in ____English________ language.

B.2

The Proposal shall comprise the following:

Technical Proposal:

(1) TECH-1

(2) TECH-2

(3) TECH-3

(4) TECH-4

(5) TECH-5

(6) TECH-6

AND

Financial Proposal

(1) FIN-1

(2) FIN-2

(3) FIN-3

(4) FIN-4

B.3

Participation of Sub-consultants, Key Experts and Non-Key Experts in more than one Proposal is permissible

Yes

B.4

Proposals shall be valid until 90 days from the date of submission

B.5

Clarifications may be requested no later than 10 days prior to the submission deadline.

The contact information for requesting clarifications is: kigali@awf.org 

B.6

Shortlisted Consultants may associate with

(a) non-shortlisted consultant(s): Yes

Or

(b) other shortlisted Consultants:  Yes

B.7

The Financial Proposal shall be stated in the following currencies: RWF

C. Submission, Opening and Evaluation

C.1

The Proposals must be submitted no later than:

Date: ____, 3^rd  March  2025

Time: ____ 14:00 local time

All proposals should be submitted to procurement@awf.org  with a copy to kigali@awf.org 

C.3

Criteria, sub-criteria, and point system for the evaluation of the Full Technical Proposals:

Points

(i) Specific experience of the Consultant (as a firm or consortium) relevant to the Assignment: [ 30]

ii) Adequacy and quality of the proposed methodology, and  work plan in responding to the Terms of Reference (TORs):                          [30]

[Notes to Consultant: the Client will assess whether the proposed methodology is clear, responds to the TORs, work plan is realistic and implementable; overall team composition is balanced and has an appropriate skills mix; and the work plan has right input of Experts]

(iii) Key Experts’ qualifications and competence for the Assignment:

{Notes to Consultant: each position number  corresponds to the same for the Key Experts in Form TECH-6 to be prepared by the Consultant}

a) Position K-1: [Environnent Expert] [20]

b) Position K-1: [Social Development Specialist] [10]

Total points for criterion (iii): [30]

The number of points to be assigned to each of the above positions shall be determined considering the following three sub-criteria and relevant percentage weights:

1)  General qualifications (general education, training, and experience): [20 %]

2)  Adequacy for the Assignment (relevant education, training, experience in the sector/similar assignments ) :             [70%]

3) Relevant experience in the region (working level fluency in local language(s)/knowledge of local culture or administrative system, government organization, etc.):                                  [10 %]

Total weight: 100%

(iv)  Transfer of knowledge (training) program (relevance of approach and methodology

Total points for criterion (iv): [5]

(v) Participation by nationals among proposed Key Experts [5]

Total points for the five criteria:     100

 The minimum technical score (St) required to pass is:           70

Public Opening of Financial Proposals

C.5

The single currency for the conversion of all prices expressed in various currencies into a single one is RWF

The official source of the selling (exchange) rate is Rwanda Central Bank

The date of the exchange rate is  opening date of financial proposals

C.6

The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100.

The formula for determining the financial scores (Sf) of all other Proposals is calculated as following:

Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest price, and “F” the price of the proposal under consideration.

The weights given to the Technical (T) and Financial (P) Proposals are:

T =  70%, and

P = _______[30%]

Proposals are ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = the weight given to the Technical Proposal; P = the weight given to the Financial Proposal; T + P = 1) as following:  S = St x T% + Sf x P%.

D. Negotiations and Award

D.1

Expected date and address for contract negotiations:

Date: 15 March 2025

Address: AWF Kigali Office Or via zoom

D.2

Expected date for the commencement of the Services:

Date: 20 March 2025