Summary
Date Posted: Tuesday, November 22, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Administrative Assistant
Location : Kigali, Rwanda
ITM Africa Ltd, an international company specializing in all HR solutions is recruiting an Administrative Assistant
Purpose of position (role):
Under the supervision of the Operations Manager, handle administrative and office support activities for the company and ensure an efficient running of office operation.

What you will do :
• Maintain office supplies inventory, order and purchase items after prospecting market prices.
• Develop and update the vendor tracker for better supplier management.
• Responsible for maintenance of office equipment, including computers, copy machines and furniture.
• Perform some receptionist duties when needed.
• General clerical duties including photocopying, printing, prepare and modify documents including correspondence, drafts, memos, emails and reports when appropriate.
• Insure appropriate inventory management.
• Maintain electronic and hard copy filing system.
• Handle requests for information and data.
• Resolve administrative problems and inquiries
• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors.
• Prepare agendas for meetings and prepare meeting room
• Record, compile, transcribe and distribute minutes of meetings
• Organising company events or conferences
• Coordinate and maintain records for staff, telephones, computers, parking card and petty cash
• Ensure maintenance of company vehicles and control vehicle documentation. Buy fuel and ensure its consumption.
• Control and report drivers' routing and follow up on all vehicle related requisitions.
• Supervise the office cleaning team to insure cleanliness at all time.
• Ensure proper organisation of the office activities in a timely and orderly manner.
• Report monthly on activities.
• Perform any other tasks or duties requested by the line manager.

You will be a good fit if you have :
• Bachelor’s degree in management, finance or accounting or related field
• Ability to plan, prioritize and organize
• Ability to gather and monitor information
• Good problem assessment and problem-solving skills
• Attention to detail and accuracy
• Customer service orientation
• Team spirit
• Good computer skills
• Good communication skills
• Facilitator
• Fluency in English and good knowledge of French;
• Pro-active
• Dynamic


Job Experience: No Requirements

Work Hours: 8

Level of Education: Professional Certificate

Job application procedure
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