TITLE OF ASSIGNMENT: “Pan-African Holding Companies in KIFC”, Consultancy services to develop a memo for Rwanda Finance Ltd (RFL).
Brief Description Of The Assignment
Rwanda Finance Limited seeks to commission a memo presenting the attractiveness of KIFC for the incorporation and establishment of pure holding company in Rwanda. This memo will highlight Rwanda’s attractiveness for holding companies including the legal framework, incentives, and access to a professional ecosystem. This memo will serve to inform international and local investors with all facets of operating within the new KIFC. Rwanda Finance Limited is looking for proposals from qualified international consulting.
Department issuing the request: Business Development Department
Place of assignment: Kigali-Rwanda
Duration of the assignment: 2-3 months (Year 2023)
Deadline for applications: 17th February 2023
Applications to be submitted to:This email address is being protected from spambots. You need JavaScript enabled to view it.
Contact number: +250788534810
ABOUT RFL
Rwanda Finance Limited (RFL) is a company promoting and developing Rwanda as a leading financial destination for international investment and cross-border transactions in Africa.
Rwanda Finance Limited works with key stakeholders to develop and promote Kigali International Financial Centre through investment promotion, policy advocacy and sector upskilling. It also works to establish the regulatory framework for Kigali International Financial Centre to become a leading international financial centre.
Our Mission
To be the catalyst of a safe, compliant, and probusiness financial environment in Rwanda.
Our Vision
To become a preferred financial center for international investment in Africa.
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Learn more about Rwanda Finance Ltd
Rwanda Finance Ltd jobs in Rwanda
Background
Rwanda aims to become a knowledge-based and a high-income country by 2050. To reach these goals, the country’s leadership has identified several pathways, including creating and positioning Rwanda as a leading international finance centre – termed “Kigali International Finance Centre” (KIFC).
To foster and promote a conducive probusiness financial environment in Rwanda, Rwanda Finance Ltd advocates for the highest regulatory standards, industry best practices, and the most attractive products and services to suit the needs of global investors and financial institutions.
Rwanda Finance Ltd does this through: (1) establishing fundamental legal/regulatory frameworks and tax incentives for the financial sector; (2) facilitating skills and capacity building reforms for the financial sector thereby enhancing sector outreach, performance and profitability; (3) marketing, promoting and positioning Rwanda as a leading investment destination; and (4) research and policy advocacy that informs local and international financial actors on emerging trends and investment opportunities in priority industries including but not limited to; fund and trust services, wealth management, capital markets, and fintech.
Assignment Description
The firm’s main objectives will be to support Rwanda Finance Ltd to write a compelling memo offering a clear description of KIFC value proposition for the establishment of pure holding companies in KIFC. The consultant will use innovative and informed solutions and tools to meet the objective.
The firm will work closely with the Business Development Department to gather information, data, or any other practical input relevant to the course of the job. The firm will present this information in a concise, recognizable, and appealing way to a wide array of financial stakeholders including public and private institutions in Rwanda, international financial institutions, International legal & tax experts, regional and international Investors.
Scope Of Work
The services to be provided under the assignment include, but are not limited to:
1. Business memo: The firm will provide Rwanda Finance Ltd with a comprehensive description of the topic, disseminating key qualitative and quantitative information for Rwanda. The memo will cover but will not be limited to legal entities, procedures and timing for establishment, indicative pricing, and landscape of key financial intermediaries.
2. Content production and publication: The firm will also lead efforts for the content production and/or update of the technical business memos and will ensure their quality. The firm is expected to provide editorial and creative direction for the Rwanda Finance Ltd business memo; highlighting the policy reforms implemented to make pure holding companies attractive in KIFC and the way it is translating into ease of operations in Rwanda. The firm will also provide innovative ways to publish and disseminate the memo.
3. Stakeholder engagement: The firm will develop a memo that aligns with KIFC priorities and will work with the Business Development Department to ensure the establishment of a relevant, timely, and coherent document. This will involve stakeholder consultation and validation of the business memo as defined by Rwanda Finance Ltd to ensure accuracy and applicability.
The memo will be issued publicly for informational purposes. Therefore, it is important that the memo is produced in plain language where possible and that findings are put in context, contain clear and relevant information ensuring they can be understood and related to by individuals and actors who may not work within financial services.
Approach
This consultancy will be conducted by the selected firm to develop a business report over a period of three (3) months starting from March 15th, 2023. This report will have a maximum number of 6 pages. Rwanda Finance Ltd requires confirmation the firm will be able to produce this paper over the three (3) month period.
Proposals to be submitted must include the Technical and Financial Proposals and must be prepared as separate files for independent evaluation.
As such, Rwanda Finance Ltd invites eligible firms to provide detailed technical & financial proposals for implementing this assignment. These proposals must be prepared as separate files for independent evaluation and should showcase the firm’s professional capability in performing the services requested. Such information should include work samples of similar assignments completed for promotional agencies or corporate clients, during the past five (5) years; experience of the firm; availability of appropriate qualifications and skills among the team; expected duration and profiles of the available team in carrying out this assignment.
Technical Proposal
The Technical Proposal shall provide the following information:
1. Company Profile: A brief description of the company including its’ expertise and an outline of recent experience on assignments of a similar nature completed in the last three (3) years, including name of client and contacts.
2. Technical Approach: Consulting firms should detail their approach/methodology to fulfill the scope of work. The approach must clearly indicate how the proposed activities ensure that the research is conducted effectively and in line with stakeholder expectations. Make it clear what underlying data you consider essential and critical for the project to be completed. Rwanda Finance Ltd is happy to discuss and share already available information to manage expectations and will facilitate access to key local stakeholders upon request.
3. Team:
a. Consulting firms must include details of all personnel who will be assigned to the activities described in the scope of work, the specific technical value contributed by each member of the team as well as a clear management plan in narrative form for the development, review, and submission of all associated deliverables, including a milestone schedule.
b. CVs recently signed by the proposed team and the authorized representative submitting the proposal. Key information should include experience and level of responsibility held in various assignments during the last three (3) years.
Financial Proposal
The Financial Proposal shall provide the following information:
• The firms should provide a cost proposal providing itemized fees and level of effort for the team to complete the proposed activities under the scope of work defined above.
Reporting Line
• The firm will report to the Chief Investment Officer of Rwanda Finance Limited.
Qualifications
The assignment will be undertaken by the Firm that meets the following criteria:
• Proven experience in writing technical business reports, with not less than 3 years’ experience working with corporate entities operating in Africa or investors and international organizations in Africa.
• Proven capability and experience in building leading and forward-thinking report. 3. Proven experience in international finance and/or developing report around international financial services.
• Strong work experience, knowledge and understanding of international financial centers. 5. Strong relationships with reputable international industry networks.
• 6. Excellent knowledge and understanding of global, regional, and local financial industry trends. 7. Excellent editorial and communication skills; fluency in English and French, keen on results-based management.
• 8. Working experience and knowledge of Rwanda and its economic development agenda is an added advantage.
Administrative Documents To Be Submitted
• Letter of Interest addressed to the CEO, Rwanda Finance Ltd.
• Valid Tax Clearance Certificate (for local / regional bidders only).
• Notified copy of Certificate of Incorporation.
• Notified Power of Attorney, if the person signing is different from the one on the certificate of incorporation.
• Proof of solvency (for international bidders only).
• Notified copy of certificate of membership to a professional body, if any.
Proposal Evaluation
The following criteria will be used for the evaluation of the bids:
Qualifications relevant to the assignment 25%
Experience with the development and publication of industry report, memo or research/white papers as shown in work samples and understanding of ToR 35%
Experience with development of memo or research publication/ white papers for international financial centers or investors 25%
Language proficiency (English) 5%
Knowledge of the Rwanda and its economic development agenda 10%
The Firm’s Agreement With Terms And Conditions
The completion of all RFP requirements must be in accordance with the instructions contained in this RFP. Submission to Rwanda Finance Ltd of the technical and cost proposals will constitute an offer and indicates the consulting firm’s agreement to the terms and conditions set forth in this RFP. Rwanda Finance Ltd is not required to accept and/or evaluate proposals that do not conform to the instructions of this RFP and, in addition, Rwanda Finance Ltd may reject all proposals and not make an award. Rwanda Finance Ltd reserves the right to make an award without discussion and/or negotiation; however, Rwanda Finance Ltd also reserves the right to conduct discussions and/or negotiations, which among other things may require the consulting firm to revise its proposal (technical and/or cost). By submitting an offer, consulting firms agree to comply with the general terms and conditions for an award, including Representations and Certifications compliance.
Consulting firms must provide full, accurate, and complete information in response to this solicitation. By submitting an offer, consulting firms certify that they have not and will not attempt to bribe or make any payment to Rwanda Finance Ltd employees in return for preference.
Issuance of this RFP in no way obligates Rwanda Finance Ltd to render an award, nor does it commit Rwanda Finance Ltd to pay any costs incurred by the consulting firm to prepare and submit a proposal. Rwanda Finance Ltd reserves the right to award a contract to one organization or to issue multiple awards based on the results of our evaluation.
Brief Description Of The Assignment
Rwanda Finance Limited seeks to commission a memo presenting the attractiveness of KIFC for the incorporation and establishment of pure holding company in Rwanda. This memo will highlight Rwanda’s attractiveness for holding companies including the legal framework, incentives, and access to a professional ecosystem. This memo will serve to inform international and local investors with all facets of operating within the new KIFC. Rwanda Finance Limited is looking for proposals from qualified international consulting.
Department issuing the request: Business Development Department
Place of assignment: Kigali-Rwanda
Duration of the assignment: 2-3 months (Year 2023)
Deadline for applications: 17th February 2023
Applications to be submitted to:
Contact number: +250788534810
ABOUT RFL
Rwanda Finance Limited (RFL) is a company promoting and developing Rwanda as a leading financial destination for international investment and cross-border transactions in Africa.
Rwanda Finance Limited works with key stakeholders to develop and promote Kigali International Financial Centre through investment promotion, policy advocacy and sector upskilling. It also works to establish the regulatory framework for Kigali International Financial Centre to become a leading international financial centre.
Our Mission
To be the catalyst of a safe, compliant, and probusiness financial environment in Rwanda.
Our Vision
To become a preferred financial center for international investment in Africa.
Similar Jobs in Rwanda
Learn more about Rwanda Finance Ltd
Rwanda Finance Ltd jobs in Rwanda
Background
Rwanda aims to become a knowledge-based and a high-income country by 2050. To reach these goals, the country’s leadership has identified several pathways, including creating and positioning Rwanda as a leading international finance centre – termed “Kigali International Finance Centre” (KIFC).
To foster and promote a conducive probusiness financial environment in Rwanda, Rwanda Finance Ltd advocates for the highest regulatory standards, industry best practices, and the most attractive products and services to suit the needs of global investors and financial institutions.
Rwanda Finance Ltd does this through: (1) establishing fundamental legal/regulatory frameworks and tax incentives for the financial sector; (2) facilitating skills and capacity building reforms for the financial sector thereby enhancing sector outreach, performance and profitability; (3) marketing, promoting and positioning Rwanda as a leading investment destination; and (4) research and policy advocacy that informs local and international financial actors on emerging trends and investment opportunities in priority industries including but not limited to; fund and trust services, wealth management, capital markets, and fintech.
Assignment Description
The firm’s main objectives will be to support Rwanda Finance Ltd to write a compelling memo offering a clear description of KIFC value proposition for the establishment of pure holding companies in KIFC. The consultant will use innovative and informed solutions and tools to meet the objective.
The firm will work closely with the Business Development Department to gather information, data, or any other practical input relevant to the course of the job. The firm will present this information in a concise, recognizable, and appealing way to a wide array of financial stakeholders including public and private institutions in Rwanda, international financial institutions, International legal & tax experts, regional and international Investors.
Scope Of Work
The services to be provided under the assignment include, but are not limited to:
1. Business memo: The firm will provide Rwanda Finance Ltd with a comprehensive description of the topic, disseminating key qualitative and quantitative information for Rwanda. The memo will cover but will not be limited to legal entities, procedures and timing for establishment, indicative pricing, and landscape of key financial intermediaries.
2. Content production and publication: The firm will also lead efforts for the content production and/or update of the technical business memos and will ensure their quality. The firm is expected to provide editorial and creative direction for the Rwanda Finance Ltd business memo; highlighting the policy reforms implemented to make pure holding companies attractive in KIFC and the way it is translating into ease of operations in Rwanda. The firm will also provide innovative ways to publish and disseminate the memo.
3. Stakeholder engagement: The firm will develop a memo that aligns with KIFC priorities and will work with the Business Development Department to ensure the establishment of a relevant, timely, and coherent document. This will involve stakeholder consultation and validation of the business memo as defined by Rwanda Finance Ltd to ensure accuracy and applicability.
The memo will be issued publicly for informational purposes. Therefore, it is important that the memo is produced in plain language where possible and that findings are put in context, contain clear and relevant information ensuring they can be understood and related to by individuals and actors who may not work within financial services.
Approach
This consultancy will be conducted by the selected firm to develop a business report over a period of three (3) months starting from March 15th, 2023. This report will have a maximum number of 6 pages. Rwanda Finance Ltd requires confirmation the firm will be able to produce this paper over the three (3) month period.
Proposals to be submitted must include the Technical and Financial Proposals and must be prepared as separate files for independent evaluation.
As such, Rwanda Finance Ltd invites eligible firms to provide detailed technical & financial proposals for implementing this assignment. These proposals must be prepared as separate files for independent evaluation and should showcase the firm’s professional capability in performing the services requested. Such information should include work samples of similar assignments completed for promotional agencies or corporate clients, during the past five (5) years; experience of the firm; availability of appropriate qualifications and skills among the team; expected duration and profiles of the available team in carrying out this assignment.
Technical Proposal
The Technical Proposal shall provide the following information:
1. Company Profile: A brief description of the company including its’ expertise and an outline of recent experience on assignments of a similar nature completed in the last three (3) years, including name of client and contacts.
2. Technical Approach: Consulting firms should detail their approach/methodology to fulfill the scope of work. The approach must clearly indicate how the proposed activities ensure that the research is conducted effectively and in line with stakeholder expectations. Make it clear what underlying data you consider essential and critical for the project to be completed. Rwanda Finance Ltd is happy to discuss and share already available information to manage expectations and will facilitate access to key local stakeholders upon request.
3. Team:
a. Consulting firms must include details of all personnel who will be assigned to the activities described in the scope of work, the specific technical value contributed by each member of the team as well as a clear management plan in narrative form for the development, review, and submission of all associated deliverables, including a milestone schedule.
b. CVs recently signed by the proposed team and the authorized representative submitting the proposal. Key information should include experience and level of responsibility held in various assignments during the last three (3) years.
Financial Proposal
The Financial Proposal shall provide the following information:
• The firms should provide a cost proposal providing itemized fees and level of effort for the team to complete the proposed activities under the scope of work defined above.
Reporting Line
• The firm will report to the Chief Investment Officer of Rwanda Finance Limited.
Qualifications
The assignment will be undertaken by the Firm that meets the following criteria:
• Proven experience in writing technical business reports, with not less than 3 years’ experience working with corporate entities operating in Africa or investors and international organizations in Africa.
• Proven capability and experience in building leading and forward-thinking report. 3. Proven experience in international finance and/or developing report around international financial services.
• Strong work experience, knowledge and understanding of international financial centers. 5. Strong relationships with reputable international industry networks.
• 6. Excellent knowledge and understanding of global, regional, and local financial industry trends. 7. Excellent editorial and communication skills; fluency in English and French, keen on results-based management.
• 8. Working experience and knowledge of Rwanda and its economic development agenda is an added advantage.
Administrative Documents To Be Submitted
• Letter of Interest addressed to the CEO, Rwanda Finance Ltd.
• Valid Tax Clearance Certificate (for local / regional bidders only).
• Notified copy of Certificate of Incorporation.
• Notified Power of Attorney, if the person signing is different from the one on the certificate of incorporation.
• Proof of solvency (for international bidders only).
• Notified copy of certificate of membership to a professional body, if any.
Proposal Evaluation
The following criteria will be used for the evaluation of the bids:
Qualifications relevant to the assignment 25%
Experience with the development and publication of industry report, memo or research/white papers as shown in work samples and understanding of ToR 35%
Experience with development of memo or research publication/ white papers for international financial centers or investors 25%
Language proficiency (English) 5%
Knowledge of the Rwanda and its economic development agenda 10%
The Firm’s Agreement With Terms And Conditions
The completion of all RFP requirements must be in accordance with the instructions contained in this RFP. Submission to Rwanda Finance Ltd of the technical and cost proposals will constitute an offer and indicates the consulting firm’s agreement to the terms and conditions set forth in this RFP. Rwanda Finance Ltd is not required to accept and/or evaluate proposals that do not conform to the instructions of this RFP and, in addition, Rwanda Finance Ltd may reject all proposals and not make an award. Rwanda Finance Ltd reserves the right to make an award without discussion and/or negotiation; however, Rwanda Finance Ltd also reserves the right to conduct discussions and/or negotiations, which among other things may require the consulting firm to revise its proposal (technical and/or cost). By submitting an offer, consulting firms agree to comply with the general terms and conditions for an award, including Representations and Certifications compliance.
Consulting firms must provide full, accurate, and complete information in response to this solicitation. By submitting an offer, consulting firms certify that they have not and will not attempt to bribe or make any payment to Rwanda Finance Ltd employees in return for preference.
Issuance of this RFP in no way obligates Rwanda Finance Ltd to render an award, nor does it commit Rwanda Finance Ltd to pay any costs incurred by the consulting firm to prepare and submit a proposal. Rwanda Finance Ltd reserves the right to award a contract to one organization or to issue multiple awards based on the results of our evaluation.
Terms of Reference to develop/review and update policies and procedures manuals for Sager Ganza Microfinance Plc.
1. Background
Sager Ganza Microfinance Plc is a microfinance institution established in 2005, with the main objective to contribute to the fight against poverty through the provision of adequate financial services to the economically active poor in order to improve their business activities and living standards.
While profitable over the last 6 years, Sager Ganza Microfinance Plc was also characterized by a relatively limited growth in the view of its shareholders. It is in this regard that the microfinance institution hired the services of BELGIAN BANKERS’ ACADEMY (B.B.A.) in 2021 to develop its strategic plan for the next 5 years.
The strategic plan included the update of all existing policies and procedures, and the creation of new ones based on the organizational needs and regulatory requirements/BNR recommendations. Work closely with board committees to get all reviewed policies and procedures approved by the board in a reasonable timeframe.
It is in this regard that Sager Ganza Microfinance Plc would like to recruit a qualified consultant to support and facilitate the process to review and update old policies and procedures manuals, and develop new ones based on BNR requirements for deposit taking microfinance institutions.
2. Purpose
The purpose of hiring the services of the consultancy firm is to develop operational manuals/procedures for Sager Ganza and other related policies compatible to the needs of small and medium-sized Microfinance with the aim for improved operational efficiency and effectiveness contributing towards appropriate internal controls, transparency and accountability to regulator and stakeholders.
3. Objectives
In recognition of the need to comply with BNR requirements, Sager Ganza Microfinance Plc has required external expertise, which is needed to review existing policies and procedures manuals and update them to base on current institutional context and microfinance legal and regulatory requirements. The service provider will also support and facilitate the process to develop new policies and procedures which are not yet in place. Through this technical assistance, Sager Ganza Microfinance Plc will take necessary informed decisions and strategy regarding safeguarding resources entrusted to them by different stakeholders, including clients, shareholders and donors and comply with requirements from BNR.
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Learn more about Sager Ganza Microfinance Plc
Sager Ganza Microfinance Plc jobs in Rwanda
4. Scope of Work
To achieve the above objectives, the consultants will perform the following activities, among others:
• Conduct a literature review on the legal and regulatory requirements or key policies and procedures needed
• Compile a short report highlighting gaps in existing policies and procedures, and a list of missing policies and procedures as per BNR requirements for a deposit taking microfinance institution
• Facilitate workshop with relevant staff to discuss how to fill in the gaps identified, and propose major content for key policies and procedures missing
• Update the following policies and procedures based on the recommendations and inputs from the workshops/consultations with relevant staff:
1. Credit Policy and Procedures
2. Finance and Administration Procedure Manual
• Savings Policy and Procedures
• Design and develop, with inputs from relevant staff, the following policies and procedures:
1. Complaints handling and conflicts’ resolution policy and Procedures
2. Consumer empowerment policy
• Customer care and service delivery policy and procedures
1. Customer Data Privacy Policy
2. Disclosure and Transparency Policy
3. Fraud, Corruption Prevention and handling policy
• Human Resource Policy and Procedures
• Operations policy including procedures governing electronic transactions
1. Procurement Policy
2. Product Development Policy and Procedures
3. Promotion and advertisement policy and procedures
• Recovery Policy and Procedures
• Risk Management Framework
• Salary and Compensation Policy
1. Ethical and Conduct requirements policy
• Present the new policies and procedures for approval to the board and management and finalise them based on the feedback received.
• Make a follow-up on the approval of the new and revised policies and procedures by BNR.
5. Deliverables
At the end of the assignment, the consultant will provide the following final documents (approved by management, and the board)
• A revised Credit Policy and Procedures
• A revised Finance and Administration procedures manual
• A revised Savings Policy and Procedures
• A complaint handling and conflicts’ resolution policy and Procedures manual
• A consumer empowerment policy
• A customer care and service delivery policy and procedures manual
• A Customer Data Privacy Policy
• A Disclosure and Transparency Policy
• A Fraud, Corruption Prevention and Handling Policy
• A Human Resource Policy and Procedures manual
• An operations policy including procedures governing electronic transactions
• A Procurement Policy
• A Product Development Policy and Procedures manual
• A promotion and advertisement policy and procedures manual
• A Recovery Policy and Procedures manual
• A Risk Management Framework
• A Salary and Compensation Policy and incentive scheme.
• An Ethical and Conduct Requirements policy
6. Implementation Approach
It is foreseen that all the TA activities will be implemented by one consultant. She/he may seek additional support from her/his team, so as to meet the timeframe agreed with Sager Ganza Microfinance Plc. The consultant will adopt a highly responsive approach in closely working together with Sager Ganza Microfinance Plc management and all the other relevant staff of the MFI during the project implementation. After good observation and analysis, the expert shall take a pro-active approach in implementing the tasks in close coordination with Sager Ganza Microfinance Plc. The consultant will provide Sager Ganza Microfinance Plc with a Bi-weekly progress report (email brief) highlighting the key activities undertaken and any challenges faced.
7. Competencies Required
The following key competences are required for this assignment:
• Proof (a recommendation letter or reference) of experience in similar assignment (review and development of policies and procedures manuals) in (an) institution (s) of similar or larger size than Saga Ganza Microfinance Plc.
• Extensive microfinance training and technical assistance experience (at least 5 years);
• Track record of at least 10 years in the provision of high-quality TA and training to MFIs/Microfinance banks in Africa in the areas of credit management, financial management, business/strategic planning and process improvement;
• Comprehensive knowledge and application of Microfinance industry best practices;
• Proven in-depth understanding of the Rwandan microfinance market.
• Have excellent communication skills in English, French and Kinyarwanda
• Good understanding of Sager Ganza context, mission and approach desirable.
• Proof of a registration as a consultant with Rwanda Development Board
• Higher Education (Bachelor’s degree or higher) in Economics, Microfinance, Accounting, Administration, or Law.
• Demonstrate the capacity to put together a team of experienced experts with sound experience in the banking and microfinance sector if need be.
8. Timeline
The assignment is planned to commence in January 2023. The duration of the project is foreseen not to exceed a period of three (2) months.
9. Form of Proposals:
Proposal should be submitted by 23rd January 2023 toThis email address is being protected from spambots. You need JavaScript enabled to view it. with copy to This email address is being protected from spambots. You need JavaScript enabled to view it.
The proposal should include the following:
• Curriculum vitae of personnel to work on this project clearly highlighting the relevant experience for this assignment
• Technical response including the proposed method of implementation
• Full pricing including any applicable taxes
• Any comments and suggestions to the Terms of Reference
• Proposals should be as concise as possible. (Not to exceed 15 pages including annexes).
The financial proposal should be in the following format:
Professional fees Units Rate (FRW) Total (FRW)
Man days of consultant activity 1
Man days of consultant activity 2
Man days of consultant activity 3
Total Fees
Withholding tax
Other taxes
Reimbursable fees
Total Reimbursable Expenses
Total Cost (FRW)
10. Remuneration and schedule of payment
Proposals must be expressed in lump sum amount which must be all-inclusive. All costs that could be possibly incurred by the consultant must be factored in the final amounts submitted in the proposal.
Payment shall be made according to the following modalities:
• 20% after the signature of the contract, as an advance payment
• 40% after submission of draft deliverables
• 40% after the submission and the acceptance of all the deliverables by the management and the board of Directors
Note: The proposal should provide the following information:
• Technical proposal: outline and methodology for undertaking the assignment and the detailed work plan showing the assignment’s important activities and milestones
• Financial proposal: including a detailed quotation for undertaking the assignment, with all necessary costs
• Contact details of 3 past performance references
• Updated CV of the consultant, including relevant work experience and qualifications; and if applicable, the CV of other team members.
Patrick Buki Kanuni
CEO
Sager Ganza Microfinance Plc
1. Background
Sager Ganza Microfinance Plc is a microfinance institution established in 2005, with the main objective to contribute to the fight against poverty through the provision of adequate financial services to the economically active poor in order to improve their business activities and living standards.
While profitable over the last 6 years, Sager Ganza Microfinance Plc was also characterized by a relatively limited growth in the view of its shareholders. It is in this regard that the microfinance institution hired the services of BELGIAN BANKERS’ ACADEMY (B.B.A.) in 2021 to develop its strategic plan for the next 5 years.
The strategic plan included the update of all existing policies and procedures, and the creation of new ones based on the organizational needs and regulatory requirements/BNR recommendations. Work closely with board committees to get all reviewed policies and procedures approved by the board in a reasonable timeframe.
It is in this regard that Sager Ganza Microfinance Plc would like to recruit a qualified consultant to support and facilitate the process to review and update old policies and procedures manuals, and develop new ones based on BNR requirements for deposit taking microfinance institutions.
2. Purpose
The purpose of hiring the services of the consultancy firm is to develop operational manuals/procedures for Sager Ganza and other related policies compatible to the needs of small and medium-sized Microfinance with the aim for improved operational efficiency and effectiveness contributing towards appropriate internal controls, transparency and accountability to regulator and stakeholders.
3. Objectives
In recognition of the need to comply with BNR requirements, Sager Ganza Microfinance Plc has required external expertise, which is needed to review existing policies and procedures manuals and update them to base on current institutional context and microfinance legal and regulatory requirements. The service provider will also support and facilitate the process to develop new policies and procedures which are not yet in place. Through this technical assistance, Sager Ganza Microfinance Plc will take necessary informed decisions and strategy regarding safeguarding resources entrusted to them by different stakeholders, including clients, shareholders and donors and comply with requirements from BNR.
Similar Jobs in Rwanda
Learn more about Sager Ganza Microfinance Plc
Sager Ganza Microfinance Plc jobs in Rwanda
4. Scope of Work
To achieve the above objectives, the consultants will perform the following activities, among others:
• Conduct a literature review on the legal and regulatory requirements or key policies and procedures needed
• Compile a short report highlighting gaps in existing policies and procedures, and a list of missing policies and procedures as per BNR requirements for a deposit taking microfinance institution
• Facilitate workshop with relevant staff to discuss how to fill in the gaps identified, and propose major content for key policies and procedures missing
• Update the following policies and procedures based on the recommendations and inputs from the workshops/consultations with relevant staff:
1. Credit Policy and Procedures
2. Finance and Administration Procedure Manual
• Savings Policy and Procedures
• Design and develop, with inputs from relevant staff, the following policies and procedures:
1. Complaints handling and conflicts’ resolution policy and Procedures
2. Consumer empowerment policy
• Customer care and service delivery policy and procedures
1. Customer Data Privacy Policy
2. Disclosure and Transparency Policy
3. Fraud, Corruption Prevention and handling policy
• Human Resource Policy and Procedures
• Operations policy including procedures governing electronic transactions
1. Procurement Policy
2. Product Development Policy and Procedures
3. Promotion and advertisement policy and procedures
• Recovery Policy and Procedures
• Risk Management Framework
• Salary and Compensation Policy
1. Ethical and Conduct requirements policy
• Present the new policies and procedures for approval to the board and management and finalise them based on the feedback received.
• Make a follow-up on the approval of the new and revised policies and procedures by BNR.
5. Deliverables
At the end of the assignment, the consultant will provide the following final documents (approved by management, and the board)
• A revised Credit Policy and Procedures
• A revised Finance and Administration procedures manual
• A revised Savings Policy and Procedures
• A complaint handling and conflicts’ resolution policy and Procedures manual
• A consumer empowerment policy
• A customer care and service delivery policy and procedures manual
• A Customer Data Privacy Policy
• A Disclosure and Transparency Policy
• A Fraud, Corruption Prevention and Handling Policy
• A Human Resource Policy and Procedures manual
• An operations policy including procedures governing electronic transactions
• A Procurement Policy
• A Product Development Policy and Procedures manual
• A promotion and advertisement policy and procedures manual
• A Recovery Policy and Procedures manual
• A Risk Management Framework
• A Salary and Compensation Policy and incentive scheme.
• An Ethical and Conduct Requirements policy
6. Implementation Approach
It is foreseen that all the TA activities will be implemented by one consultant. She/he may seek additional support from her/his team, so as to meet the timeframe agreed with Sager Ganza Microfinance Plc. The consultant will adopt a highly responsive approach in closely working together with Sager Ganza Microfinance Plc management and all the other relevant staff of the MFI during the project implementation. After good observation and analysis, the expert shall take a pro-active approach in implementing the tasks in close coordination with Sager Ganza Microfinance Plc. The consultant will provide Sager Ganza Microfinance Plc with a Bi-weekly progress report (email brief) highlighting the key activities undertaken and any challenges faced.
7. Competencies Required
The following key competences are required for this assignment:
• Proof (a recommendation letter or reference) of experience in similar assignment (review and development of policies and procedures manuals) in (an) institution (s) of similar or larger size than Saga Ganza Microfinance Plc.
• Extensive microfinance training and technical assistance experience (at least 5 years);
• Track record of at least 10 years in the provision of high-quality TA and training to MFIs/Microfinance banks in Africa in the areas of credit management, financial management, business/strategic planning and process improvement;
• Comprehensive knowledge and application of Microfinance industry best practices;
• Proven in-depth understanding of the Rwandan microfinance market.
• Have excellent communication skills in English, French and Kinyarwanda
• Good understanding of Sager Ganza context, mission and approach desirable.
• Proof of a registration as a consultant with Rwanda Development Board
• Higher Education (Bachelor’s degree or higher) in Economics, Microfinance, Accounting, Administration, or Law.
• Demonstrate the capacity to put together a team of experienced experts with sound experience in the banking and microfinance sector if need be.
8. Timeline
The assignment is planned to commence in January 2023. The duration of the project is foreseen not to exceed a period of three (2) months.
9. Form of Proposals:
Proposal should be submitted by 23rd January 2023 to
The proposal should include the following:
• Curriculum vitae of personnel to work on this project clearly highlighting the relevant experience for this assignment
• Technical response including the proposed method of implementation
• Full pricing including any applicable taxes
• Any comments and suggestions to the Terms of Reference
• Proposals should be as concise as possible. (Not to exceed 15 pages including annexes).
The financial proposal should be in the following format:
Professional fees Units Rate (FRW) Total (FRW)
Man days of consultant activity 1
Man days of consultant activity 2
Man days of consultant activity 3
Total Fees
Withholding tax
Other taxes
Reimbursable fees
Total Reimbursable Expenses
Total Cost (FRW)
10. Remuneration and schedule of payment
Proposals must be expressed in lump sum amount which must be all-inclusive. All costs that could be possibly incurred by the consultant must be factored in the final amounts submitted in the proposal.
Payment shall be made according to the following modalities:
• 20% after the signature of the contract, as an advance payment
• 40% after submission of draft deliverables
• 40% after the submission and the acceptance of all the deliverables by the management and the board of Directors
Note: The proposal should provide the following information:
• Technical proposal: outline and methodology for undertaking the assignment and the detailed work plan showing the assignment’s important activities and milestones
• Financial proposal: including a detailed quotation for undertaking the assignment, with all necessary costs
• Contact details of 3 past performance references
• Updated CV of the consultant, including relevant work experience and qualifications; and if applicable, the CV of other team members.
Patrick Buki Kanuni
CEO
Sager Ganza Microfinance Plc
Call For Proposals Fy 23/01/002
Terms of Reference for Conducting the End-line evaluation under Let’s Keep Playing Project
1. Introduction
About Plan International
Plan International Rwanda opened in January 2007 and is currently working in the Eastern and Southern Provinces of Rwanda in the districts of Gatsibo, Bugesera and Nyaruguru and operating in all five refugee camps in Rwanda.
Plan International Rwanda has a Country Strategy (2020-2024) of which the overall goal is" To contribute to the access to comprehensive ECD services and the reduction of SGBV so that vulnerable children and young people, particularly girls grow up, develop and realise their rights to make decisions about their lives in protective, healthy, resilient and inclusive environments in both development and humanitarian settings". This country strategy focuses on four Country Programmes (CPs):
(i) Early Childhood Development, (ii) Child Protection, (iii) Sexual Reproductive Health and Rights and (iv) Disaster Risk Management and Resilience. We have adopted Youth Economic Empowerment and Gender Transformative Programming as cross-cutting thematic areas and enablers to support the four country programs.
2. Background on the topic/ issue
As a child centred community development organization, Plan International Rwanda secured funds from The LEGO Foundation to implement a project entitled “LET’S KEEP PLAYING”. This Project will be located in Gatsibo, Bugesera, Nyaruguru, Kirehe, Gisagara, and Nyamagabe. The project timeframe is 21 months starting 01st October 2021 to 30thJune 2023. The project aims to strengthen early childhood caregiving and community education workers, teachers for an improved ability to facilitate learning through play with children aged 3 to 9. It also aims to have Parents and caregivers trained on Parenting under Pressure and can give responsive care to children’s needs during the COVID-19 pandemic.
• The broad objective of the project
The project will build on the foundation laid by Play Matters- a project that was also funded by LEGO Foundation at the height of the first lockdown when schools and ECD centres were closed to curb the spread of the COVID-19 pandemic. Let’s Keep Playing Project currently implements two components which include Play Matters,and Parenting Under Pressure (PUP. This aims to strengthen early childhood nurturing care and positive parenting under pressing context in order to improve the ability to facilitate learning through play with children aged 3 to 9.
• Intended project’s outcomes and indicators:
Outcome 1: Early childhood caregivers and community education workers/ lower primary teachers have an improved ability to facilitate learning through play with children aged 3 to 9.
• Indicator 1.1: % of parents/caregivers who report that they meaningfully engaged with their young children (between 3 to 9 years old) in activities that are critical to promoting their learning and socioemotional development.
• Indicator 1.2: % of parents/caregivers that report using the Play Matters at home paper packet in the past seven days.
• Indicator 1.3: % of educators using self-learning model in the past week.
Outcome 2: Parents and caregivers are trained on Parenting under pressure tool kits and can give responsive care to the children’s needs during the COVID-19 pandemic
• Indicator 2.1: % of parents and caregivers who can describe key nurturing care practices for children following the end of the program.
• Indicator 2.2: % of parents with basic knowledge of the benefits of male engagement in the care and development of their children
• Indicator 2.3.% of targeted parents/caregivers who can describe at least two positive coping strategies that can be used in crises or emergencies
Outcome 3: Children continue learning through play while the ECD centres /schools are closed, and final-year children are prepared to enrol in primary school (Transition to primary).
• Indicator 3.1: % of parents/caregivers that report listening to the radio show in the past month.
3. Purpose of the Evaluation
The purposes of the End-line evaluation for Let’s Keep Playing project is
1. to assess the extent to which the project outcomes have been achieved by measuring the status of indicators on both components of the project (PlayMatters at home and PUP) against baseline findings/survey data, and
2. to capture the key learnings, challenges, good practices and recommendations for the future projects/programs improvement and also set the tone for the project sustainability.
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3.1 Evaluation Criteria and Questions
The following are the key criteria and questions to be assessed in the End-line evaluation:
Effectiveness: This end-line will assess the extent to which, and track whether the project objectives and indicators have been effectively achieved or not, including any differential results across groups. This assessment will also indicate the reasons why if the project’s objectives have not responded to the project’s outcomes. The focus should be on outputs' and outcomes’ delivery and quality (not activities). The level of achievement of results should be assessed as reflected by indicators covering the specific outcome. The following questions should be answered:
• Were the expected results realised? Did the achievement of the results conduct to the achievement of the project outcomes?
• What were the major factors influencing the achievement or non-achievement of set objectives and outcomes?
• If there is a gap between the benefits brought by the activities and the objectives and outcomes of the project, how can it be explained?
Relevance: End-line Evaluation will assess the extent to which the interventions and the approaches used were suitable and responded to the priorities needs of the project’s participants and the communities at large. The following questions should be answered:
• To what extent has the intervention objectives and design responded to beneficiaries‘ needs, and have they continued to do so if/when circumstances have changed?
• To what extent have lessons learned from what works well and less well been used to improve and adjust intervention implementation?
Efficiency: End-line evaluation will assess the extent to which financial resources were used economically and efficiently The following question should be answered:
• To what extent has the intervention delivered, or is likely to deliver, results in an economic and timely way?
Impact: End-line Evaluation will assess the extent of project’s contribution to the communities’ good practices on wellbeing, early childhood nurturing care, positive parenting and the improvement of quality education delivery on learning through play. Moreover, it will assess any observed positive and negative, primary and secondary long-term effects observed
• To what extent has the project generated, or is expected to generate, significant positive or negative, intended or unintended, high-level effects?
Sustainability: The End-line evaluation will also assess the probability of continued long-term benefits of the project to the target participants after the project has been completed. The following questions should be answered:
• What evidence is there to suggest the project’s interventions and/or results will be sustained after the project end?
• What are the possibilities for replication and extension of the project’s outcomes?
Child rights, gender and inclusion: It will assess the extent to which the project applied gender and inclusion sensitive approaches and explicitly aimed for results that improve the rights of children and young people and gender equality.
The evaluation will establish the level at which the key project beneficiaries and the stakeholders are responsibility to ensure that the outcomes and benefits are or will be sustainable after the phaseout.
• Users of the Evaluation:
This End-line evaluation will be used by project’s stakeholders including Plan international Rwanda, Denmark National Office (DNO), Plan International ECD Hub and network, LEGO Foundation as well as project’s staff and participants; in terms of learning, future programming and influence work.
4. Methods for Data Collection and Analysis
• Qualitative surveys with parents/caregivers in both development and humanitarian settings
• Focus group discussions with community volunteers/ caregivers and friend of families
• Key informant interviews with Sector Education Officers (SEOs), teachers, head teachers, camp community leaders and local community leaders.
4.1 Mixed method survey questionnaire(s)
It is recommended to use a mixed methods approach. The Consultant shall ensure that triangulation of information is done where possible. The evaluator(s) will develop appropriate tools for data collection with different stakeholders as outlined in this TOR.
The methods, approach and tools originally used to assess PUP indicator assessment/ survey and others used in Play Matters monitoring will also be used when developing the overall evaluation methodology, to set criteria and answer evaluation questions
Specifically for the assessment of the PUP indicators, the mixed questionnaire used for the initial indicator assessment must be integrated in the tools for the end-line, and the same PUP participants much be surveyed in order to enable comparison.
The research will involve an administration of tools/ questionnaires for parents/caregivers, PTP leaders ,community education workers (lower primary teachers, head teachers),camp community leaders as well as community members (indirect participants) to provide data and information relevant for the project end line with consideration of the same questions for the same parents as the initial assessment as well as other quantitative surveys, plus the focus groups and Key informant Interventions. If possible, specific names of the respondents to the survey will be provided to the evaluator; if this is not possible, the evaluator will be expected to randomly select the project participants.
The consultant is expected to work with Plan International team on refining the tools that fit with the local context, project’s M&E Framework and also to include additional questions as needed to inform the end line.
The hired Consultant and data enumerators will be given induction briefing on Plan International’s safeguarding, code of conduct and data privacy prior to data collection.
4.2 Qualitative
For qualitative interviews, the research will involve the main methods of data collection that will answer questions related to end line evaluation. The following methods may be employed:
Focus Group Discussions (semi- structured discussions with groups) with a random selection of participants, with the following distinct groups.
• Parenting under pressure /Village Savings and Loan Associations (VSLA)
• Caregivers, volunteers and friend of families
• Lower primary teachers
• Male parents
• Education officers and head teachers
• Plan staff, education officers etc.
Key Informant Interviews with purposefully selected individuals, each of whom will be asked questions according to the expected results of the project.
• With education workers, local authorities, plan staff and PTP Leaders who are relevant to the study. Key informant interview guides will contain questions that both address issues related to the end-line study.
• Other various methods should be used in the evaluation process. These include:
1. Document review (project reports and other related documents)
2. Observation in and around home based ECD, schools and camps communities
3. Testimonies from PUP VSLA members, etc.
Sample
The primary data collection will take place in both development and humanitarian settings. The consultant should, after consulting relevant documentation of the project, develop and suggest a sampling strategy including a description of the sample size such as the baseline population, disaggregated as per Plan International guidelines; location and the sampling approach.
The PI standards on Minimum Beneficiary Disaggregation will be shared with the consultants. The minimum requirement is a disaggregation according to gender and age, but how this standard needs to be applied in this specific study will need to be discussed with the project’s staff.
• Participant Selection and Recruitment:
The participant selection and recruitment will be done by the evaluator basing on the above targets and the evaluation’s requirements in terms of evaluation scope based on resources and time.
The consultant in consultation with Plan International Rwanda can also identify and suggest additional or excluded stakeholders that he/she feels are important to involve to ensure he/she gets the information he/she needs to assess the baseline values thoroughly.
Ethical and Child Protection
As a child right based organization, Plan International has a strict child protection policy and guidelines that partners or staff follows. It is thus expected that the selected evaluator will adhere to child protection policy and code of conduct when working with children and youth. Prior to data collection, a Child Safeguarding Risk Assessment for MERL will be done to assess the level of risks to potential participants and propose appropriate strategies to overcome them.
Plan International is committed to ensuring that the rights of those participating in data collection or analysis are respected and protected, in accordance with Ethical MERL Framework and our Global Policy on Safeguarding Children and Young People. All applicants should include details in their proposal on how they will ensure ethics and child protection in the data collection process. Specifically, the evaluator(s) shall explain how appropriate, safe, non-discriminatory participation of all stakeholders will be ensured and how special attention will be paid to the needs of children and other vulnerable groups. The evaluator(s) shall also explain how confidentiality and anonymity of participants will be guaranteed.
Key deliverables
The reports must conform to Plan International’s requirements and standards; this will be assessed by Plan International Rwanda’s MERL team, project staff as well as DNO.
The consultant is, expected to lead, accomplish and submit the following deliverables within the agreed timeframe and budget:
An inception report, will entail the tools and methodologies to be used and it will serve as an agreement between parties on how the evaluation will be, conducted. Items to include:
• Understanding of the issues and questions raised in the ToR
• Data sources; how to assess the questions in the ToR
• Research methodology, including suggested sample and size
• Schedule of activities and traveling (timeline)
• Proposal for a learning event/validation of evaluation findings
• Detailed budget
• Appropriate validated draft data collection tools (e.g. methodological guidelines, group interview questions)
• Raw data in any of the following statistical packages (STATA, SPSS,) and also transcribed qualitative scripts
• The inception report should be submitted within 10 days after signing the contract.
A maximum of maximum 50-page draft and final report using the structure set out below.
Therefore, the end line report will respond to analysis and compare the progress that have been made from project baseline to its end line. The report should be presented within 10 working days from the conclusion of the data collection.
Final report (hard copies and an electronic copy in English) with the same specifications as mentioned under 2 above, incorporating any comments received from Plan International Rwanda and donor at a validation workshop on the draft report, to be presented within 5 days of the receipt of the comments. The consultant will generate a “Factsheet” in a “Flyer Format” summarizing the key findings for each outcome. The fact sheet should indicate each endline indicator value. It is preferable to illustrate the findings by appropriate graphs, visuals, tables and/or a dashboard with an accompanied explanatory text.
The report should consist of:
• A standard cover sheet;
• Executive summary;
• Description of background and objectives;
• Methodology, including sampling and limitations;
• Description of findings (analysis and interpretation);
• Conclusions and recommendations and annexes-not limited to:
1. End-line evaluation ToR
2. List of people consulted and their identifications (including age and sex)
3. List of documents consulted
4. Final data collection tools/instruments (e.g., Key Informant Interview Guides, Observational Checklist, Identifying Household Information, Adolescent Survey, Caregiver Survey, Study Introduction, Permissions, Informed Consent Form, Study Introduction, Interviewer Training Schedule)
5. Cleaned data (including data files (e.g. Excel, STATA SPSS), transcripts of qualitative data, syntax/ code books etc.)
6. Completed Consent Forms (including for children and their caregivers and adults)
7. End-line fact sheet.
5. Timeline
The project’s end-line evaluation will be conducted in two phases. The first phase will cover PUP and Play Matters at home in the development settings. This, is expected to start 31st January 2023 till 24th Feb 2023. The second phase will be carried out from 3rd April 2023 and ends 3rd May 2023 in humanitarian settings.
# Activity Days of work Responsible Individuals involved
1 ToR development and submit 28th Nov-5th December 2022 PIR/DNO PIR/DNO
2 Call for tendering 9thJanuary 2023 to 26th January 2023 PIR Procurement, project team
3 Background Checks and Contracting; 27th -30th January 2023 PIR Procurement and the evaluator
4 Inception Call/ Inception Workshop; 31th January 2023 PIR Procurement
5 Submission of Inception Report; 6th February, 2023 Evaluator
6 Preparations for Data Collection (tool testing, translation of tools, mobilisation of respondents, training of enumerators where applicable, ethical or government approval for data collection (where applicable)); 7-10th /February 2023 Evaluator/PIR Enumerators
7 Data Collection for first phase; 13-24th February 2023 Evaluator/PIR Enumerators
8 Data Collection for second phase; 3rd/-14thApr 2023 Evaluator Evaluator
9 Data cleaning, entry and analysis
17th -28th Apr 2023 Evaluator Evaluator
10 Submission of zero draft report 6th May 2023 Evaluator PIR
11 Validation of the report with PIR and stakeholders 19th May 2023 Evaluator PIR/key stakeholders
12 Final report 25th May 2023
6. Budget
The payments will be made in three instalments in local currency (Rwandan Francs RWF) as detailed below:
• After submission and acceptance of the Inception Report: 40%
• After submission of the first draft report for both Humanitarian and Development settings: 30%
• After submitting the final report; (having incorporated comments from the validation workshop) and other materials 30%
Expected Qualifications:
Interested bidders are required to clearly indicate the person who will be leading this end-line evaluation, hereby known as the evaluator and also detail the specific tasks of the other members who will work with him/her.
Therefore, the evaluator will be expected to have the following key competencies:
• A Master’s degree in Social/Educational Research, Project management, Development studies, Economics, Education, or other related field from a recognized university.
• Thematic expertise in at least one of the following: ECD and education, economic security and resilience, community engagement, Child protection or financial education for at least 5 years
• Proven experience of at least 5 years in undertaking similar project consultancies for reputable organisations (baseline survey, midline survey, endline survey, project designs/planning among others).
• Experience in the use of qualitative methods and analysis of research. studies
• Experience in quantitative methods and analysis and in integrating quantitative data into evaluation reports.
• Strong data analysis skills (especially using STRATA, SPSS, MS Access; or Epi Info)
• Excellent English report writing skills and data interpretation
• Familiarity with research projects related to education, child protection, ECD and community engagement
• Ability to conduct research independently.
• A history of published articles, studies, or research work.
• Fluent in English, ideally with working level of Kinyarwanda
SUBMISSION OF THE PROPOSAL
Interested evaluators or consultancy firms are expected to submit a detailed proposal with the following components:
Technical proposal to include:
• A Cover letter expressing interest in this assignment;
• A one-page consultant’s understanding of the TOR
• Proposed methodology, activities and expected outcomes;
• A detailed activities schedule/work plan with time frame (including a Gantt chart);
• Ethics and child safeguarding approaches, including any identified risks and associated mitigation strategies
• A profile of the consulting firm including the full names, physical address, telephone numbers and contact person of the firm/company; date of registration, registration number, copy of registration certificate and VAT certificate; names of directors, Tax status of the consultant/Consultancy Firm in Rwanda and legal registration
• Copies of CVs of the consultant and his/her team who will undertake the end-line research.
• Two previous examples of similar work entrusted by a well-recognized Organization/NGOs.
Financial proposal detailing:
• Itemized consultant’s fees
• Itemized field data collection expenses
• Itemized administration expenses
• Validity period of quotation
• Expected payment plan and method
Submission Procedure
Kindly submit your offers clearly marked “Consultancy to Conduct the end-line Evaluation for Let’s Keep Playing Project” separating Technical and Financial Proposals in sealed envelope by not later than 24th January 2023 at 2:00 pm.
Done on 11th January 2023
Submissions should be addressed to
The Chairperson -Tender Panel
Plan International Inc. Rwanda
Golden Plaza Building, Floor # 4, KG 456 St
P.O. Box 6211, Kigali, Rwanda.Fu
Terms of Reference for Conducting the End-line evaluation under Let’s Keep Playing Project
1. Introduction
About Plan International
Plan International Rwanda opened in January 2007 and is currently working in the Eastern and Southern Provinces of Rwanda in the districts of Gatsibo, Bugesera and Nyaruguru and operating in all five refugee camps in Rwanda.
Plan International Rwanda has a Country Strategy (2020-2024) of which the overall goal is" To contribute to the access to comprehensive ECD services and the reduction of SGBV so that vulnerable children and young people, particularly girls grow up, develop and realise their rights to make decisions about their lives in protective, healthy, resilient and inclusive environments in both development and humanitarian settings". This country strategy focuses on four Country Programmes (CPs):
(i) Early Childhood Development, (ii) Child Protection, (iii) Sexual Reproductive Health and Rights and (iv) Disaster Risk Management and Resilience. We have adopted Youth Economic Empowerment and Gender Transformative Programming as cross-cutting thematic areas and enablers to support the four country programs.
2. Background on the topic/ issue
As a child centred community development organization, Plan International Rwanda secured funds from The LEGO Foundation to implement a project entitled “LET’S KEEP PLAYING”. This Project will be located in Gatsibo, Bugesera, Nyaruguru, Kirehe, Gisagara, and Nyamagabe. The project timeframe is 21 months starting 01st October 2021 to 30thJune 2023. The project aims to strengthen early childhood caregiving and community education workers, teachers for an improved ability to facilitate learning through play with children aged 3 to 9. It also aims to have Parents and caregivers trained on Parenting under Pressure and can give responsive care to children’s needs during the COVID-19 pandemic.
• The broad objective of the project
The project will build on the foundation laid by Play Matters- a project that was also funded by LEGO Foundation at the height of the first lockdown when schools and ECD centres were closed to curb the spread of the COVID-19 pandemic. Let’s Keep Playing Project currently implements two components which include Play Matters,and Parenting Under Pressure (PUP. This aims to strengthen early childhood nurturing care and positive parenting under pressing context in order to improve the ability to facilitate learning through play with children aged 3 to 9.
• Intended project’s outcomes and indicators:
Outcome 1: Early childhood caregivers and community education workers/ lower primary teachers have an improved ability to facilitate learning through play with children aged 3 to 9.
• Indicator 1.1: % of parents/caregivers who report that they meaningfully engaged with their young children (between 3 to 9 years old) in activities that are critical to promoting their learning and socioemotional development.
• Indicator 1.2: % of parents/caregivers that report using the Play Matters at home paper packet in the past seven days.
• Indicator 1.3: % of educators using self-learning model in the past week.
Outcome 2: Parents and caregivers are trained on Parenting under pressure tool kits and can give responsive care to the children’s needs during the COVID-19 pandemic
• Indicator 2.1: % of parents and caregivers who can describe key nurturing care practices for children following the end of the program.
• Indicator 2.2: % of parents with basic knowledge of the benefits of male engagement in the care and development of their children
• Indicator 2.3.% of targeted parents/caregivers who can describe at least two positive coping strategies that can be used in crises or emergencies
Outcome 3: Children continue learning through play while the ECD centres /schools are closed, and final-year children are prepared to enrol in primary school (Transition to primary).
• Indicator 3.1: % of parents/caregivers that report listening to the radio show in the past month.
3. Purpose of the Evaluation
The purposes of the End-line evaluation for Let’s Keep Playing project is
1. to assess the extent to which the project outcomes have been achieved by measuring the status of indicators on both components of the project (PlayMatters at home and PUP) against baseline findings/survey data, and
2. to capture the key learnings, challenges, good practices and recommendations for the future projects/programs improvement and also set the tone for the project sustainability.
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3.1 Evaluation Criteria and Questions
The following are the key criteria and questions to be assessed in the End-line evaluation:
Effectiveness: This end-line will assess the extent to which, and track whether the project objectives and indicators have been effectively achieved or not, including any differential results across groups. This assessment will also indicate the reasons why if the project’s objectives have not responded to the project’s outcomes. The focus should be on outputs' and outcomes’ delivery and quality (not activities). The level of achievement of results should be assessed as reflected by indicators covering the specific outcome. The following questions should be answered:
• Were the expected results realised? Did the achievement of the results conduct to the achievement of the project outcomes?
• What were the major factors influencing the achievement or non-achievement of set objectives and outcomes?
• If there is a gap between the benefits brought by the activities and the objectives and outcomes of the project, how can it be explained?
Relevance: End-line Evaluation will assess the extent to which the interventions and the approaches used were suitable and responded to the priorities needs of the project’s participants and the communities at large. The following questions should be answered:
• To what extent has the intervention objectives and design responded to beneficiaries‘ needs, and have they continued to do so if/when circumstances have changed?
• To what extent have lessons learned from what works well and less well been used to improve and adjust intervention implementation?
Efficiency: End-line evaluation will assess the extent to which financial resources were used economically and efficiently The following question should be answered:
• To what extent has the intervention delivered, or is likely to deliver, results in an economic and timely way?
Impact: End-line Evaluation will assess the extent of project’s contribution to the communities’ good practices on wellbeing, early childhood nurturing care, positive parenting and the improvement of quality education delivery on learning through play. Moreover, it will assess any observed positive and negative, primary and secondary long-term effects observed
• To what extent has the project generated, or is expected to generate, significant positive or negative, intended or unintended, high-level effects?
Sustainability: The End-line evaluation will also assess the probability of continued long-term benefits of the project to the target participants after the project has been completed. The following questions should be answered:
• What evidence is there to suggest the project’s interventions and/or results will be sustained after the project end?
• What are the possibilities for replication and extension of the project’s outcomes?
Child rights, gender and inclusion: It will assess the extent to which the project applied gender and inclusion sensitive approaches and explicitly aimed for results that improve the rights of children and young people and gender equality.
The evaluation will establish the level at which the key project beneficiaries and the stakeholders are responsibility to ensure that the outcomes and benefits are or will be sustainable after the phaseout.
• Users of the Evaluation:
This End-line evaluation will be used by project’s stakeholders including Plan international Rwanda, Denmark National Office (DNO), Plan International ECD Hub and network, LEGO Foundation as well as project’s staff and participants; in terms of learning, future programming and influence work.
4. Methods for Data Collection and Analysis
• Qualitative surveys with parents/caregivers in both development and humanitarian settings
• Focus group discussions with community volunteers/ caregivers and friend of families
• Key informant interviews with Sector Education Officers (SEOs), teachers, head teachers, camp community leaders and local community leaders.
4.1 Mixed method survey questionnaire(s)
It is recommended to use a mixed methods approach. The Consultant shall ensure that triangulation of information is done where possible. The evaluator(s) will develop appropriate tools for data collection with different stakeholders as outlined in this TOR.
The methods, approach and tools originally used to assess PUP indicator assessment/ survey and others used in Play Matters monitoring will also be used when developing the overall evaluation methodology, to set criteria and answer evaluation questions
Specifically for the assessment of the PUP indicators, the mixed questionnaire used for the initial indicator assessment must be integrated in the tools for the end-line, and the same PUP participants much be surveyed in order to enable comparison.
The research will involve an administration of tools/ questionnaires for parents/caregivers, PTP leaders ,community education workers (lower primary teachers, head teachers),camp community leaders as well as community members (indirect participants) to provide data and information relevant for the project end line with consideration of the same questions for the same parents as the initial assessment as well as other quantitative surveys, plus the focus groups and Key informant Interventions. If possible, specific names of the respondents to the survey will be provided to the evaluator; if this is not possible, the evaluator will be expected to randomly select the project participants.
The consultant is expected to work with Plan International team on refining the tools that fit with the local context, project’s M&E Framework and also to include additional questions as needed to inform the end line.
The hired Consultant and data enumerators will be given induction briefing on Plan International’s safeguarding, code of conduct and data privacy prior to data collection.
4.2 Qualitative
For qualitative interviews, the research will involve the main methods of data collection that will answer questions related to end line evaluation. The following methods may be employed:
Focus Group Discussions (semi- structured discussions with groups) with a random selection of participants, with the following distinct groups.
• Parenting under pressure /Village Savings and Loan Associations (VSLA)
• Caregivers, volunteers and friend of families
• Lower primary teachers
• Male parents
• Education officers and head teachers
• Plan staff, education officers etc.
Key Informant Interviews with purposefully selected individuals, each of whom will be asked questions according to the expected results of the project.
• With education workers, local authorities, plan staff and PTP Leaders who are relevant to the study. Key informant interview guides will contain questions that both address issues related to the end-line study.
• Other various methods should be used in the evaluation process. These include:
1. Document review (project reports and other related documents)
2. Observation in and around home based ECD, schools and camps communities
3. Testimonies from PUP VSLA members, etc.
Sample
The primary data collection will take place in both development and humanitarian settings. The consultant should, after consulting relevant documentation of the project, develop and suggest a sampling strategy including a description of the sample size such as the baseline population, disaggregated as per Plan International guidelines; location and the sampling approach.
The PI standards on Minimum Beneficiary Disaggregation will be shared with the consultants. The minimum requirement is a disaggregation according to gender and age, but how this standard needs to be applied in this specific study will need to be discussed with the project’s staff.
• Participant Selection and Recruitment:
The participant selection and recruitment will be done by the evaluator basing on the above targets and the evaluation’s requirements in terms of evaluation scope based on resources and time.
The consultant in consultation with Plan International Rwanda can also identify and suggest additional or excluded stakeholders that he/she feels are important to involve to ensure he/she gets the information he/she needs to assess the baseline values thoroughly.
Ethical and Child Protection
As a child right based organization, Plan International has a strict child protection policy and guidelines that partners or staff follows. It is thus expected that the selected evaluator will adhere to child protection policy and code of conduct when working with children and youth. Prior to data collection, a Child Safeguarding Risk Assessment for MERL will be done to assess the level of risks to potential participants and propose appropriate strategies to overcome them.
Plan International is committed to ensuring that the rights of those participating in data collection or analysis are respected and protected, in accordance with Ethical MERL Framework and our Global Policy on Safeguarding Children and Young People. All applicants should include details in their proposal on how they will ensure ethics and child protection in the data collection process. Specifically, the evaluator(s) shall explain how appropriate, safe, non-discriminatory participation of all stakeholders will be ensured and how special attention will be paid to the needs of children and other vulnerable groups. The evaluator(s) shall also explain how confidentiality and anonymity of participants will be guaranteed.
Key deliverables
The reports must conform to Plan International’s requirements and standards; this will be assessed by Plan International Rwanda’s MERL team, project staff as well as DNO.
The consultant is, expected to lead, accomplish and submit the following deliverables within the agreed timeframe and budget:
An inception report, will entail the tools and methodologies to be used and it will serve as an agreement between parties on how the evaluation will be, conducted. Items to include:
• Understanding of the issues and questions raised in the ToR
• Data sources; how to assess the questions in the ToR
• Research methodology, including suggested sample and size
• Schedule of activities and traveling (timeline)
• Proposal for a learning event/validation of evaluation findings
• Detailed budget
• Appropriate validated draft data collection tools (e.g. methodological guidelines, group interview questions)
• Raw data in any of the following statistical packages (STATA, SPSS,) and also transcribed qualitative scripts
• The inception report should be submitted within 10 days after signing the contract.
A maximum of maximum 50-page draft and final report using the structure set out below.
Therefore, the end line report will respond to analysis and compare the progress that have been made from project baseline to its end line. The report should be presented within 10 working days from the conclusion of the data collection.
Final report (hard copies and an electronic copy in English) with the same specifications as mentioned under 2 above, incorporating any comments received from Plan International Rwanda and donor at a validation workshop on the draft report, to be presented within 5 days of the receipt of the comments. The consultant will generate a “Factsheet” in a “Flyer Format” summarizing the key findings for each outcome. The fact sheet should indicate each endline indicator value. It is preferable to illustrate the findings by appropriate graphs, visuals, tables and/or a dashboard with an accompanied explanatory text.
The report should consist of:
• A standard cover sheet;
• Executive summary;
• Description of background and objectives;
• Methodology, including sampling and limitations;
• Description of findings (analysis and interpretation);
• Conclusions and recommendations and annexes-not limited to:
1. End-line evaluation ToR
2. List of people consulted and their identifications (including age and sex)
3. List of documents consulted
4. Final data collection tools/instruments (e.g., Key Informant Interview Guides, Observational Checklist, Identifying Household Information, Adolescent Survey, Caregiver Survey, Study Introduction, Permissions, Informed Consent Form, Study Introduction, Interviewer Training Schedule)
5. Cleaned data (including data files (e.g. Excel, STATA SPSS), transcripts of qualitative data, syntax/ code books etc.)
6. Completed Consent Forms (including for children and their caregivers and adults)
7. End-line fact sheet.
5. Timeline
The project’s end-line evaluation will be conducted in two phases. The first phase will cover PUP and Play Matters at home in the development settings. This, is expected to start 31st January 2023 till 24th Feb 2023. The second phase will be carried out from 3rd April 2023 and ends 3rd May 2023 in humanitarian settings.
# Activity Days of work Responsible Individuals involved
1 ToR development and submit 28th Nov-5th December 2022 PIR/DNO PIR/DNO
2 Call for tendering 9thJanuary 2023 to 26th January 2023 PIR Procurement, project team
3 Background Checks and Contracting; 27th -30th January 2023 PIR Procurement and the evaluator
4 Inception Call/ Inception Workshop; 31th January 2023 PIR Procurement
5 Submission of Inception Report; 6th February, 2023 Evaluator
6 Preparations for Data Collection (tool testing, translation of tools, mobilisation of respondents, training of enumerators where applicable, ethical or government approval for data collection (where applicable)); 7-10th /February 2023 Evaluator/PIR Enumerators
7 Data Collection for first phase; 13-24th February 2023 Evaluator/PIR Enumerators
8 Data Collection for second phase; 3rd/-14thApr 2023 Evaluator Evaluator
9 Data cleaning, entry and analysis
17th -28th Apr 2023 Evaluator Evaluator
10 Submission of zero draft report 6th May 2023 Evaluator PIR
11 Validation of the report with PIR and stakeholders 19th May 2023 Evaluator PIR/key stakeholders
12 Final report 25th May 2023
6. Budget
The payments will be made in three instalments in local currency (Rwandan Francs RWF) as detailed below:
• After submission and acceptance of the Inception Report: 40%
• After submission of the first draft report for both Humanitarian and Development settings: 30%
• After submitting the final report; (having incorporated comments from the validation workshop) and other materials 30%
Expected Qualifications:
Interested bidders are required to clearly indicate the person who will be leading this end-line evaluation, hereby known as the evaluator and also detail the specific tasks of the other members who will work with him/her.
Therefore, the evaluator will be expected to have the following key competencies:
• A Master’s degree in Social/Educational Research, Project management, Development studies, Economics, Education, or other related field from a recognized university.
• Thematic expertise in at least one of the following: ECD and education, economic security and resilience, community engagement, Child protection or financial education for at least 5 years
• Proven experience of at least 5 years in undertaking similar project consultancies for reputable organisations (baseline survey, midline survey, endline survey, project designs/planning among others).
• Experience in the use of qualitative methods and analysis of research. studies
• Experience in quantitative methods and analysis and in integrating quantitative data into evaluation reports.
• Strong data analysis skills (especially using STRATA, SPSS, MS Access; or Epi Info)
• Excellent English report writing skills and data interpretation
• Familiarity with research projects related to education, child protection, ECD and community engagement
• Ability to conduct research independently.
• A history of published articles, studies, or research work.
• Fluent in English, ideally with working level of Kinyarwanda
SUBMISSION OF THE PROPOSAL
Interested evaluators or consultancy firms are expected to submit a detailed proposal with the following components:
Technical proposal to include:
• A Cover letter expressing interest in this assignment;
• A one-page consultant’s understanding of the TOR
• Proposed methodology, activities and expected outcomes;
• A detailed activities schedule/work plan with time frame (including a Gantt chart);
• Ethics and child safeguarding approaches, including any identified risks and associated mitigation strategies
• A profile of the consulting firm including the full names, physical address, telephone numbers and contact person of the firm/company; date of registration, registration number, copy of registration certificate and VAT certificate; names of directors, Tax status of the consultant/Consultancy Firm in Rwanda and legal registration
• Copies of CVs of the consultant and his/her team who will undertake the end-line research.
• Two previous examples of similar work entrusted by a well-recognized Organization/NGOs.
Financial proposal detailing:
• Itemized consultant’s fees
• Itemized field data collection expenses
• Itemized administration expenses
• Validity period of quotation
• Expected payment plan and method
Submission Procedure
Kindly submit your offers clearly marked “Consultancy to Conduct the end-line Evaluation for Let’s Keep Playing Project” separating Technical and Financial Proposals in sealed envelope by not later than 24th January 2023 at 2:00 pm.
Done on 11th January 2023
Submissions should be addressed to
The Chairperson -Tender Panel
Plan International Inc. Rwanda
Golden Plaza Building, Floor # 4, KG 456 St
P.O. Box 6211, Kigali, Rwanda.Fu
Call For Proposals For Audit Of Africa Development Consultant Ltd-Financial Accounts For The Year Ended December 31, 2022
Date: January 11, 2023
1. Introduction
Africa Development Consultant Limited (ADC) located at Tedeum building/House No 44, KN 5 RD, Remera Sector, Gasabo district, Kigali executed Cooperative Agreements (CAs) with the United States African Development Foundation (USADF) with reference 5742-RWA and 6012-RWA and other assignments for the period January 1 to December 31, 2022, thus an external audit services for the organization is now being sought.
2. Objective of the audit
The objective of the audit is to perform an organization-wide audit of the financial statements i.e. Balance sheet, Income statement and Cash flow statement. The audit is to include the audit of Cooperative Agreements with USADF which were active during the period mentioned above, audit for financial statements of the non- USADF assignments. The audit will be conducted in accordance with US Government Auditing Standards (``Yellow Book``, revised 2007) issued by the Comptroller General of the United States and generally accepted auditing standards adopted by the American Institute of Certified Public Accountants (AICPA) and Rwanda Government Audit Standards.
3. Responsibilities of the auditor
Unless otherwise stated, the audit period is from January 1st to December 31, 2022 and the auditor will
• express an opinion on whether the fund accountability statement presented for CA 5742-RWA and 6012-RWA, the basic financial statement to be audited, for the USADF-funded programs presents fairly, in all material respects, revenues received, costs incurred, cash balance of funds provided by USADF and commodities and technical assistance directly procured for the period audited in conformity with the terms of the agreements and generally accepted accounting principles or other comprehensive basis of accounting (including the cash receipts and disbursements basis and the compliance with cash basis). Each grant Cooperative Agreement is presented under a separate Fund Accountability Statement.
• Obtain a sufficient understanding and evaluate the ADC internal control structure, assess control risk, and identify significant deficiencies, including material internal control structure weaknesses. This evaluation should include the internal control related to required cost-sharing contributions, if applicable.
• Perform tests to determine whether ADC complied, in all material respects, with the cooperative agreement terms and applicable laws and regulations related to Service Contract
• A contract of service will be discussed and signed between the Audit firm representative and Africa Development Consultant Ltd (ADC) representative. The contract and the terms of reference will guide performance of the contract, and is basis for performance evaluation.
• All material instances of noncompliance and all illegal acts that have occurred or are likely to have occurred should be identified.
• express an opinion on the financial statements
• (Where applicable) determine if adequate corrective actions have been taken on prior audit report recommendations.
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4. Qualifications and Special Audit Requirements
To be responsive to the RFP, the auditing firm’s technical profile must address the following;
• The audit firm’s principals should be members of the local or foreign recognized professional accounting associations, such as Institute of Chartered Accountants, or the Institute of Certified Public Accountants.
• The audit must be performed in accordance with U.S. Government Auditing Standards (“Yellow Book,” revised 2007) issued by the Comptroller General of the United States and generally accepted auditing standards adopted by the American Institute of Certified Public Accountants (AICPA), which have been incorporated in the U.S. Government Auditing Standards by reference and the Rwanda Audit Standards.
• The organization itself should possess adequate professional competence to carry out the assignment. Individuals proposed to perform the audits should, by education and training, have the capabilities to carry out their proposed tasks.
• The organization should have staff with capabilities to write good report in the English.
• Audit Firms certified by the USAID Regional Inspector General (RIG) has added advantage in auditing the ADC Cooperative Agreements with USADF.
In addition to the above criteria, ADC will seriously consider firms with a reasonable price structure for both components of the company activities.
The cost estimate section of the proposals should be presented in two categories, (i) professional fees, and (ii) reimbursable expenses. Professional fees must show position of the auditor, hourly rate, number of hours of audit time, and total fees. Reimbursable expenses include, but not limited to, accommodation, transportation, courier, and telephone. Please note that audits must be conducted at the grantee’s place of business. The proposal should present a timeframe for the following fieldwork dates and deliverables:
• Fieldwork start date no later than fifteen (15) days after the contract signature.
• Fieldwork end date no later than thirty (30) days after the field work start date.
• Audit findings and preliminary audit recommendations presented to ADC and USADF at the exit conference planned before the field work end date.
• Draft Audit Report for the CAs and non USADF business presented to ADC Auditor within ten (10) working days after receipt of management comments to findings presented in the Management Letter. The draft Audit Report for the CAs will also be sent to USADF Senior Auditor for review.
• Final Audit Report within ten (10) working days from approval of draft audit report.
• The Final Audit Report and Management Letter are to be provided in English.
5. Presentation and submission of bids/offers
Proposal in pdf format are to be submitted toThis email address is being protected from spambots. You need JavaScript enabled to view it. not later than January 25, 2023 (Wednesday) at 5.00 pm
The proposal must be comprised of.
(a) Submission letter signed by the audit firm legal representative and specifying the total cost required to complete the assignment mentioned above, all local taxes inclusive.
(b) Company profile
(c) Proposed methodology
(d) Audit timeframe
(e) Detailed CV of the consultants assigned to the assignment
(i) Copies of their degree certificates.
(ii) Certificates of previous similar assignments accomplished including that related to audit of US Government funded Projects.
(iii) Break down of the requested costs depending on the remuneration of the assigned team members and their field expenses.
6. Contracting:
After the selection of the best responding offer, a consulting contract will be signed between the selected consulting firm and ADC Program Director for the audit of the Company Financial Accounts.
7. Deliverables
At the end of the audit, the following reports will be submitted to ADC;
• Audit report for the cooperative agreements (5742-RWA for the period from January 1st, 2022 to September 30, 2022 and 6012-RWA for the period from October 1st to December 31, 2022).
• Audit Report for ADC, non –USADF activities for the period from January 1st to December 31, 2022
• Company Audited Consolidated Financial Statements for the year ended 31, 2022
• Management Letter to ADC board.
8. Terms of payment:
100% of the contract amount will be paid after submission and approval of the above mentioned deliverables.
9. Service Contract
A contract of service will be discussed and signed between the Audit firm representative and Africa Development Consultant Ltd Managing Director. The contract and the terms of reference will guide performance of the contract, and is basis for performance evaluation.
Should you require clarifications which may guide you to prepare your offer, please contact us onThis email address is being protected from spambots. You need JavaScript enabled to view it. before Friday January 20, 2023.
Sincerely,
Rebecca Ruzibuka
Managing Director of Africa Development Consultant Limited
Date: January 11, 2023
1. Introduction
Africa Development Consultant Limited (ADC) located at Tedeum building/House No 44, KN 5 RD, Remera Sector, Gasabo district, Kigali executed Cooperative Agreements (CAs) with the United States African Development Foundation (USADF) with reference 5742-RWA and 6012-RWA and other assignments for the period January 1 to December 31, 2022, thus an external audit services for the organization is now being sought.
2. Objective of the audit
The objective of the audit is to perform an organization-wide audit of the financial statements i.e. Balance sheet, Income statement and Cash flow statement. The audit is to include the audit of Cooperative Agreements with USADF which were active during the period mentioned above, audit for financial statements of the non- USADF assignments. The audit will be conducted in accordance with US Government Auditing Standards (``Yellow Book``, revised 2007) issued by the Comptroller General of the United States and generally accepted auditing standards adopted by the American Institute of Certified Public Accountants (AICPA) and Rwanda Government Audit Standards.
3. Responsibilities of the auditor
Unless otherwise stated, the audit period is from January 1st to December 31, 2022 and the auditor will
• express an opinion on whether the fund accountability statement presented for CA 5742-RWA and 6012-RWA, the basic financial statement to be audited, for the USADF-funded programs presents fairly, in all material respects, revenues received, costs incurred, cash balance of funds provided by USADF and commodities and technical assistance directly procured for the period audited in conformity with the terms of the agreements and generally accepted accounting principles or other comprehensive basis of accounting (including the cash receipts and disbursements basis and the compliance with cash basis). Each grant Cooperative Agreement is presented under a separate Fund Accountability Statement.
• Obtain a sufficient understanding and evaluate the ADC internal control structure, assess control risk, and identify significant deficiencies, including material internal control structure weaknesses. This evaluation should include the internal control related to required cost-sharing contributions, if applicable.
• Perform tests to determine whether ADC complied, in all material respects, with the cooperative agreement terms and applicable laws and regulations related to Service Contract
• A contract of service will be discussed and signed between the Audit firm representative and Africa Development Consultant Ltd (ADC) representative. The contract and the terms of reference will guide performance of the contract, and is basis for performance evaluation.
• All material instances of noncompliance and all illegal acts that have occurred or are likely to have occurred should be identified.
• express an opinion on the financial statements
• (Where applicable) determine if adequate corrective actions have been taken on prior audit report recommendations.
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Learn more about Africa Development Consultant Limited
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4. Qualifications and Special Audit Requirements
To be responsive to the RFP, the auditing firm’s technical profile must address the following;
• The audit firm’s principals should be members of the local or foreign recognized professional accounting associations, such as Institute of Chartered Accountants, or the Institute of Certified Public Accountants.
• The audit must be performed in accordance with U.S. Government Auditing Standards (“Yellow Book,” revised 2007) issued by the Comptroller General of the United States and generally accepted auditing standards adopted by the American Institute of Certified Public Accountants (AICPA), which have been incorporated in the U.S. Government Auditing Standards by reference and the Rwanda Audit Standards.
• The organization itself should possess adequate professional competence to carry out the assignment. Individuals proposed to perform the audits should, by education and training, have the capabilities to carry out their proposed tasks.
• The organization should have staff with capabilities to write good report in the English.
• Audit Firms certified by the USAID Regional Inspector General (RIG) has added advantage in auditing the ADC Cooperative Agreements with USADF.
In addition to the above criteria, ADC will seriously consider firms with a reasonable price structure for both components of the company activities.
The cost estimate section of the proposals should be presented in two categories, (i) professional fees, and (ii) reimbursable expenses. Professional fees must show position of the auditor, hourly rate, number of hours of audit time, and total fees. Reimbursable expenses include, but not limited to, accommodation, transportation, courier, and telephone. Please note that audits must be conducted at the grantee’s place of business. The proposal should present a timeframe for the following fieldwork dates and deliverables:
• Fieldwork start date no later than fifteen (15) days after the contract signature.
• Fieldwork end date no later than thirty (30) days after the field work start date.
• Audit findings and preliminary audit recommendations presented to ADC and USADF at the exit conference planned before the field work end date.
• Draft Audit Report for the CAs and non USADF business presented to ADC Auditor within ten (10) working days after receipt of management comments to findings presented in the Management Letter. The draft Audit Report for the CAs will also be sent to USADF Senior Auditor for review.
• Final Audit Report within ten (10) working days from approval of draft audit report.
• The Final Audit Report and Management Letter are to be provided in English.
5. Presentation and submission of bids/offers
Proposal in pdf format are to be submitted to
The proposal must be comprised of.
(a) Submission letter signed by the audit firm legal representative and specifying the total cost required to complete the assignment mentioned above, all local taxes inclusive.
(b) Company profile
(c) Proposed methodology
(d) Audit timeframe
(e) Detailed CV of the consultants assigned to the assignment
(i) Copies of their degree certificates.
(ii) Certificates of previous similar assignments accomplished including that related to audit of US Government funded Projects.
(iii) Break down of the requested costs depending on the remuneration of the assigned team members and their field expenses.
6. Contracting:
After the selection of the best responding offer, a consulting contract will be signed between the selected consulting firm and ADC Program Director for the audit of the Company Financial Accounts.
7. Deliverables
At the end of the audit, the following reports will be submitted to ADC;
• Audit report for the cooperative agreements (5742-RWA for the period from January 1st, 2022 to September 30, 2022 and 6012-RWA for the period from October 1st to December 31, 2022).
• Audit Report for ADC, non –USADF activities for the period from January 1st to December 31, 2022
• Company Audited Consolidated Financial Statements for the year ended 31, 2022
• Management Letter to ADC board.
8. Terms of payment:
100% of the contract amount will be paid after submission and approval of the above mentioned deliverables.
9. Service Contract
A contract of service will be discussed and signed between the Audit firm representative and Africa Development Consultant Ltd Managing Director. The contract and the terms of reference will guide performance of the contract, and is basis for performance evaluation.
Should you require clarifications which may guide you to prepare your offer, please contact us on
Sincerely,
Rebecca Ruzibuka
Managing Director of Africa Development Consultant Limited