Term Of Reference For The Construction Of Water Tanks In Gasaka And Kibilizi Sector
1. Background of the Organization
IPFG is a public-profit making organization created in 2002 and legally registered by the Ministerial Order N0 17111 of 31 January 2006 which was published in the Official Gazette of the Republic of Rwanda O.G N0 10 bis of 15 May 2006. It is based (Office) in Nyamagabe district, and operates in Nyamagabe, Nyaruguru and Nyamasheke Districts. With Vision to have a democratic society where women and men are aware of their problems, complement one another and actively participate in the actions of the entire development, it has a Mission to promote and reinforce complementarity between woman and man as well as their participation in the actions which aim the social and economic development based on fairness.
To achieve those, IPFG intervenes mainly in 3 areas including:
• Agricultural production chains, climate change adaptation and mitigations;
• Youth and Women empowerment (Economic and leadership); and
• Citizen participation.
With financial support from Federal Ministry for Economic Affairs and Climate Action on the basis of a decision by the German Bundestag, and IKI (International Climate Initiative), IPFG is implementing the project entitled "Improving adaptation capacities for vulnerable households in Nyamagabe District ", IPFG is helping communities in Nyamagabe district, Gasaka and Kibilizi sectors be resilient to climate change effects. It is in this framework under the activity of purchasing and installation of rain water harvesting and storage tanks, IPFG is looking experienced contractors to install different types of water tanks to the targeted communities mainly in Gasaka sector, Remera cell, and Kibilizi sector in Bugarama cell, in Nyamagabe district.
2. Description of the work
IPFG is looking for qualified contractors in installation of water tanks of different types in the above-mentioned areas. The details of the lots of the tender are described as follow:
2.1. Lot 1. Purchase and installation of 52 plastic water tanks
Information with regard to tanks specifications
2.1.1. The water tanks to be installed are to be
• Plastic tank of one of the following types: Afritank, or Aquasan or Pro water
• Able to store 5,000 liters (5m3).
2.1.2. Specifications with regard to water tanks’ Installation
Materials and installation of tanks should fulfil the following criteria and specifications.
Similar Jobs in Rwanda
Learn more about Initiative Pour la Promotion de la Famille et du Genre (IPFG)
Initiative Pour la Promotion de la Famille et du Genre (IPFG) jobs in Rwanda
The foundation of the tank:
• Height: 60 Cm.
• Materials to be used: Stones, gravels, sand (kinyangara); cement (Cimerwa 32.5),
• sand cement mixture: 3*1
• Diameter: 2,20m
• Strong enough to hold the tank of 5m3 of holding capacity
Gutters installation for collection of water:
• Gutters should be made in iron sheet (IFARASHI or DUMUZAS),
• Their measure should be proportional to the size of the roof of the house to be installed
• Gutters should be fixed using nails and galvanized iron wires
• Gutters should be installed to all parts of the house, to favour the collection of all water from the roof of the houses
Pipes, T(s), elbows installation for connection:
• Should be of 90 mm of diameter
• Should be plastic of PN 6 of strength
Taps intallation
• Taps should be of ¾ size
• Taps should be of type sanya (no.1) or bosny (no.1)
• Taps should be installed using muffs (in iron) in and outward, ganga pipes of ¾ size and tefflons
2.2. Lot 2. Installation of 21 bamboo tanks
2.2.1. size and materials
• Tank size: 5m 3 holding capacity
Materials:
* Bamboo: the stalk of the tanks should be made in mature bamboo
* Cement: Cimerwa 32.5
* Sand: the one from rivers (Kinyangara)
• Stones: Strong enough to construct a foundation of the tank
• Concrete: Mixture of cement and sand to the proportion of 2*1 should be respected
2.2.2. Specifications with regard to water tanks’ Installation
The foundation of the tank:
• Height: 60 Cm.
• Materials to be used: Stones, gravels, sand (kinyangara); cement (Cimerwa 32.5),
• sand cement mixture: 3*1
• Diameter: 2,20m
stalk construction
• Mixture cement-sand (2*1) should be respected to each step of the construction of the tank
• The inward layers should be 3 (with water repellent products), and outward layers 2 before levelling
• The inward shape should be U-shaped
• Painting: Epoxy inside and email externally of the tank
• All steps for bamboo tank construction should be followed (the above are some critical concerns to take into account, during installation)
Gutters installation for collection of water:
• Gutters should be made in iron sheet (IFARASHI or DUMUZAS),
• Their measure should be proportional to the size of the roof of the house to be installed
• Gutters should be fixed using nails and galvanized iron wires
• Gutters should be installed to all parts of the houses, to favour the collection of all water from the roof of the houses
Pipes, T(s), elbows installation for connection:
• Should be of 90 mm of diameter
• Should be plastic of PN 6 of strength
Taps intallation
• Taps should be of ¾ size
• Taps should be of type sanya (no.1or bosny (no.1)
• Taps should be installed using muffs (in iron) in and outward, ganga pipes of ¾ size and tefflons
2.3. Lot 3. Construction of 21 semi-underground tanks
2.3.1. size and materials
• Tank size: 10m 3 holding capacity
• Materials:
* Mud bricks: the mud bricks are made in mud and glasses with 20*40 cm sizes
* Cement: Cimerwa 32.5
* Sand: the one from rivers (Kinyangara)
* Sheeting with the following specifications: The Tensile strength: ≥300N/MM²; The Tear strength: ≥18/MM²; The Elongation at break: ≥ 394%; The Shrinkage: ≥ 0.04%; The bursting strength: ≥ 30 DAN/CM², The UV treatment: 100%; The Recyclable: 100%; The Thickness: 0.85 MM; size: 6.5*5.5m; status: no linkage of sheeting parts.
2.2.2. Specifications with regard to water tanks’ Installation
Tank construction:
• Sizes: Front height: 1.8m; Behind height: 1.4m; Length: 3m (inside); width: 2m (inside), Depth: 1.1m from the soil level; with a window (60*60cm)
• Sheeting protection: cementing the inner part of the tank using clay, and oil from garage (vidange) for insect protection
• Sheeting installation: the installation of the sheeting should be done carefully to avoid its damage
• Plastering the outward part of the tank with cement-sand mixture (3*1)
• All steps for semi-underground tank construction should be followed (the above are some critical concerns to take into account, during installation)
Gutters installation for collection of water:
• Gutters should be made in iron sheet (IFARASHI or DUMUZAS),
• Their measure should be proportional to the size of the roof of the house to be installed
• Gutters should be fixed using nails and galvanized iron wires
• Gutters should be installed to all parts of the houses, to favour the collection of all water from the roof of the houses
Pipes, T(s), elbows installation for connection:
• Should be of 90 mm of diameter
• Should be plastic of PN 6 of strength
Water pumps fabrication and installation
• The pumps of the tanks should be made of pipes of 50mm and 40mm diameter, of PN10 of strength
• The made pumps should be well fixed in the tanks with strong and galvanized iron and concrete blocks for sustaining the pump.
3.General conditions of the tender
3.1. Criteria of eligibility for bidders
To be eligible, any bidder interested to apply for this tender has to fulfil the following conditions:
1. The bidder shall be established and operational in Rwanda with proven experience in rain water harvesting and storage processes (to provide relevant certificate or attestation of similar rendered service);
2. The bidder shall have ability to work with communities in rural areas and able to use local experienced technicians in installation processes to foster ownership by the beneficiaries.
3.2. Content of bidding documents
The submitted bid document shall provide the following information:
• Professional/Technical proposal
• Financial proposal.
3.2.1. Composition of Professional/Technical documents
Technically the following documents shall be examined:
1. Letter addressed to IPFG’s president of Board of Directors explaining that the bidder has well understood the minimum requirement and is complying with them;
2. Registration Certificate;
3. Up to date tax clearance from Rwanda Revenue Authority;
4. At least 3 recent attestations of good completion for installation of tanks issued by reputable institutions in Rwanda relevant to the lot the bidder wish to submit to;
5. Technical guidance on construction of the tanks (depending on lot) and the execution schedule of construction activities
3.2.2. Composition of Financial proposal
The financial proposal shall contain:
• Cost of all needed items or materials, technicians, etc. to enable installation of water tank, including all related taxes and transport to the construction site.
• Ability to use EBM for invoice delivery.
• The quotations shall be established as follow:
Item Specification Quantity Unit price (RWF) Total price (RWF)
Total
4. Submission of bid documents, analysis and notification
The completed professional and financial documents should be submitted to IPFG office located in Nyamagabe, in front of Nyamagabe district office, not later than the 27th January 2023 at 12AM. Bidder shall submit documents depending on lot, and it is allowed that 1 bidder should submit bidding documents to more than 1 lot. The financial documents received will be publicly opened at the 27th January, 2023 at 1PM (same deadline date), and technical documents will be thereafter analysed solely by IPFG procurement committee. Notification to all bidders, including the selected one(s) will be done not later than the 31st January 2023.
Note that procurement decisions will not only consider financial documents. Technical capabilities will be also highly considered.
Done at Nyamagabe on 16th January 2023
Thérèse UWIZEYE
President of Board of Directors
IPFG.
1. Background of the Organization
IPFG is a public-profit making organization created in 2002 and legally registered by the Ministerial Order N0 17111 of 31 January 2006 which was published in the Official Gazette of the Republic of Rwanda O.G N0 10 bis of 15 May 2006. It is based (Office) in Nyamagabe district, and operates in Nyamagabe, Nyaruguru and Nyamasheke Districts. With Vision to have a democratic society where women and men are aware of their problems, complement one another and actively participate in the actions of the entire development, it has a Mission to promote and reinforce complementarity between woman and man as well as their participation in the actions which aim the social and economic development based on fairness.
To achieve those, IPFG intervenes mainly in 3 areas including:
• Agricultural production chains, climate change adaptation and mitigations;
• Youth and Women empowerment (Economic and leadership); and
• Citizen participation.
With financial support from Federal Ministry for Economic Affairs and Climate Action on the basis of a decision by the German Bundestag, and IKI (International Climate Initiative), IPFG is implementing the project entitled "Improving adaptation capacities for vulnerable households in Nyamagabe District ", IPFG is helping communities in Nyamagabe district, Gasaka and Kibilizi sectors be resilient to climate change effects. It is in this framework under the activity of purchasing and installation of rain water harvesting and storage tanks, IPFG is looking experienced contractors to install different types of water tanks to the targeted communities mainly in Gasaka sector, Remera cell, and Kibilizi sector in Bugarama cell, in Nyamagabe district.
2. Description of the work
IPFG is looking for qualified contractors in installation of water tanks of different types in the above-mentioned areas. The details of the lots of the tender are described as follow:
2.1. Lot 1. Purchase and installation of 52 plastic water tanks
Information with regard to tanks specifications
2.1.1. The water tanks to be installed are to be
• Plastic tank of one of the following types: Afritank, or Aquasan or Pro water
• Able to store 5,000 liters (5m3).
2.1.2. Specifications with regard to water tanks’ Installation
Materials and installation of tanks should fulfil the following criteria and specifications.
Similar Jobs in Rwanda
Learn more about Initiative Pour la Promotion de la Famille et du Genre (IPFG)
Initiative Pour la Promotion de la Famille et du Genre (IPFG) jobs in Rwanda
The foundation of the tank:
• Height: 60 Cm.
• Materials to be used: Stones, gravels, sand (kinyangara); cement (Cimerwa 32.5),
• sand cement mixture: 3*1
• Diameter: 2,20m
• Strong enough to hold the tank of 5m3 of holding capacity
Gutters installation for collection of water:
• Gutters should be made in iron sheet (IFARASHI or DUMUZAS),
• Their measure should be proportional to the size of the roof of the house to be installed
• Gutters should be fixed using nails and galvanized iron wires
• Gutters should be installed to all parts of the house, to favour the collection of all water from the roof of the houses
Pipes, T(s), elbows installation for connection:
• Should be of 90 mm of diameter
• Should be plastic of PN 6 of strength
Taps intallation
• Taps should be of ¾ size
• Taps should be of type sanya (no.1) or bosny (no.1)
• Taps should be installed using muffs (in iron) in and outward, ganga pipes of ¾ size and tefflons
2.2. Lot 2. Installation of 21 bamboo tanks
2.2.1. size and materials
• Tank size: 5m 3 holding capacity
Materials:
* Bamboo: the stalk of the tanks should be made in mature bamboo
* Cement: Cimerwa 32.5
* Sand: the one from rivers (Kinyangara)
• Stones: Strong enough to construct a foundation of the tank
• Concrete: Mixture of cement and sand to the proportion of 2*1 should be respected
2.2.2. Specifications with regard to water tanks’ Installation
The foundation of the tank:
• Height: 60 Cm.
• Materials to be used: Stones, gravels, sand (kinyangara); cement (Cimerwa 32.5),
• sand cement mixture: 3*1
• Diameter: 2,20m
stalk construction
• Mixture cement-sand (2*1) should be respected to each step of the construction of the tank
• The inward layers should be 3 (with water repellent products), and outward layers 2 before levelling
• The inward shape should be U-shaped
• Painting: Epoxy inside and email externally of the tank
• All steps for bamboo tank construction should be followed (the above are some critical concerns to take into account, during installation)
Gutters installation for collection of water:
• Gutters should be made in iron sheet (IFARASHI or DUMUZAS),
• Their measure should be proportional to the size of the roof of the house to be installed
• Gutters should be fixed using nails and galvanized iron wires
• Gutters should be installed to all parts of the houses, to favour the collection of all water from the roof of the houses
Pipes, T(s), elbows installation for connection:
• Should be of 90 mm of diameter
• Should be plastic of PN 6 of strength
Taps intallation
• Taps should be of ¾ size
• Taps should be of type sanya (no.1or bosny (no.1)
• Taps should be installed using muffs (in iron) in and outward, ganga pipes of ¾ size and tefflons
2.3. Lot 3. Construction of 21 semi-underground tanks
2.3.1. size and materials
• Tank size: 10m 3 holding capacity
• Materials:
* Mud bricks: the mud bricks are made in mud and glasses with 20*40 cm sizes
* Cement: Cimerwa 32.5
* Sand: the one from rivers (Kinyangara)
* Sheeting with the following specifications: The Tensile strength: ≥300N/MM²; The Tear strength: ≥18/MM²; The Elongation at break: ≥ 394%; The Shrinkage: ≥ 0.04%; The bursting strength: ≥ 30 DAN/CM², The UV treatment: 100%; The Recyclable: 100%; The Thickness: 0.85 MM; size: 6.5*5.5m; status: no linkage of sheeting parts.
2.2.2. Specifications with regard to water tanks’ Installation
Tank construction:
• Sizes: Front height: 1.8m; Behind height: 1.4m; Length: 3m (inside); width: 2m (inside), Depth: 1.1m from the soil level; with a window (60*60cm)
• Sheeting protection: cementing the inner part of the tank using clay, and oil from garage (vidange) for insect protection
• Sheeting installation: the installation of the sheeting should be done carefully to avoid its damage
• Plastering the outward part of the tank with cement-sand mixture (3*1)
• All steps for semi-underground tank construction should be followed (the above are some critical concerns to take into account, during installation)
Gutters installation for collection of water:
• Gutters should be made in iron sheet (IFARASHI or DUMUZAS),
• Their measure should be proportional to the size of the roof of the house to be installed
• Gutters should be fixed using nails and galvanized iron wires
• Gutters should be installed to all parts of the houses, to favour the collection of all water from the roof of the houses
Pipes, T(s), elbows installation for connection:
• Should be of 90 mm of diameter
• Should be plastic of PN 6 of strength
Water pumps fabrication and installation
• The pumps of the tanks should be made of pipes of 50mm and 40mm diameter, of PN10 of strength
• The made pumps should be well fixed in the tanks with strong and galvanized iron and concrete blocks for sustaining the pump.
3.General conditions of the tender
3.1. Criteria of eligibility for bidders
To be eligible, any bidder interested to apply for this tender has to fulfil the following conditions:
1. The bidder shall be established and operational in Rwanda with proven experience in rain water harvesting and storage processes (to provide relevant certificate or attestation of similar rendered service);
2. The bidder shall have ability to work with communities in rural areas and able to use local experienced technicians in installation processes to foster ownership by the beneficiaries.
3.2. Content of bidding documents
The submitted bid document shall provide the following information:
• Professional/Technical proposal
• Financial proposal.
3.2.1. Composition of Professional/Technical documents
Technically the following documents shall be examined:
1. Letter addressed to IPFG’s president of Board of Directors explaining that the bidder has well understood the minimum requirement and is complying with them;
2. Registration Certificate;
3. Up to date tax clearance from Rwanda Revenue Authority;
4. At least 3 recent attestations of good completion for installation of tanks issued by reputable institutions in Rwanda relevant to the lot the bidder wish to submit to;
5. Technical guidance on construction of the tanks (depending on lot) and the execution schedule of construction activities
3.2.2. Composition of Financial proposal
The financial proposal shall contain:
• Cost of all needed items or materials, technicians, etc. to enable installation of water tank, including all related taxes and transport to the construction site.
• Ability to use EBM for invoice delivery.
• The quotations shall be established as follow:
Item Specification Quantity Unit price (RWF) Total price (RWF)
Total
4. Submission of bid documents, analysis and notification
The completed professional and financial documents should be submitted to IPFG office located in Nyamagabe, in front of Nyamagabe district office, not later than the 27th January 2023 at 12AM. Bidder shall submit documents depending on lot, and it is allowed that 1 bidder should submit bidding documents to more than 1 lot. The financial documents received will be publicly opened at the 27th January, 2023 at 1PM (same deadline date), and technical documents will be thereafter analysed solely by IPFG procurement committee. Notification to all bidders, including the selected one(s) will be done not later than the 31st January 2023.
Note that procurement decisions will not only consider financial documents. Technical capabilities will be also highly considered.
Done at Nyamagabe on 16th January 2023
Thérèse UWIZEYE
President of Board of Directors
IPFG.
Title of the assignment: Design and Develop of a Business Process Automation System
Brief description of the Assignment: The goal of the assignment is to contract competent specialised IT Firm in software development, to design and develop a Business Process Automation system for Rwanda Finance LTD.
Department issuing the request: Finance & Administration Department / ICT Place of assignment: Kigali-Rwanda
Duration of the Assignment: One (1) year
Deadline for applications: 18th February 2023
Procurement Method: Open Competitive Method
Applications to be submitted to:This email address is being protected from spambots. You need JavaScript enabled to view it.
Contact number: +250788534810 / +250788830909
About Rwanda Finance Ltd
Rwanda Finance Limited (RFL) is a company promoting and developing Rwanda as a leading financial destination for international investment and cross-border transactions in Africa.
Rwanda Finance Limited works with key stakeholders to develop and promote Kigali International Financial Centre through investment promotion, policy advocacy and sector upskilling. It also works to establish the regulatory framework for Kigali International Financial Centre to become a leading international financial centre.
Our Vision
To become a preferred financial centre for international investment in Africa. Our Mission
To be the catalyst of a safe, compliant, and pro-business financial environment in Rwanda.
Assignment Description
Rwanda Finance Limited is willing to hire a qualified and experienced firm in software design and development, to work on its Business Process Automation project for the digitalisation of some of its daily repetitive and multistep administrative work, gathering and managing data files produced. The selected firm will work closely with the IT Manager and the concerned department like Strategy, Marketing and Finance.
Similar Jobs in Rwanda
Learn more about Rwanda Finance Limited
Rwanda Finance Limited jobs in Rwanda
Expected Deliverables
1. A fully functional business process automation platform integrated with all required features.
2. User Technical Support manuals and Guidelines.
3. A complete set of required documentations of flowchart and process of the system. 4. Training is provided to all relevant RFL staffs.
5. Free support and maintenance, for a period not less than 24 months from the date of hand over to RFL (inclusive of on-site debugging/correction when necessary and development of new business processes).
Prefered Technologies To Be Used
The project will be undertaken using the Rwanda Finance Limited Office365 cloud Platform.
Some of the components which will be used in developing this automation project are: - SharePoint
- OneDrive
- PowerApps
- Power Automate
- Teams
- Power BI
Scope Of Work
The firm shall work closely with the following departments: Finance & Administration/ICT, Communications & Marketing, Strategy; and will follow the overall direction and guidance provided by RFL Management to achieve the above expected deliverables.
The firm will undertake the following indicative tasks:
1. Perform an analysis on the current Rwanda Finance Limited Office365 platform in the capability to host the developed BPA workflows and advise.
2. Information gathering, System Analysis and Design Following the BPMN (Business Process Modelling and Notation) System Analysis Model: The firm will discuss with concerned department staff to understand more of the processes and produce a complete documentation for the BPA system with detailed process flow diagrams and functional specification for each workflow to be developed.
3. Design and develop a BPA System solution with workflows as stated bellow:
a. MEMO Approval.
b. LPO Request.
c. Annual Leave and Out of the Office request.
d. Meeting Room Request/Booking.
e. Reimbursement/Payment request.
f. Transport request (Local).
g. Mission & Travel (International).
h. Stock Request and Control.
i. Incoming and Outgoing Mail Correspondence.
4. Integrate eSignature feature with the workflows where necessary within the system and preferably Adobe to work with PDF documents without checking out / in the form template.
5. Adapt the BPA system to support working and reporting in Word, Excel/CSV and PDF document extension format.
6. Data visualisation (graphical representation) feature of information and data from the system.
7. Design and develop a SharePoint Document Management structure and all documents, form template to be auto converted in PDF by the system to be stored into respective SharePoint repository locations.
8. Count and digitise all RFL’s hardcopies from all departments and upload in their respective RFL SharePoint repositories.
9. Design and put in place an Access Control List to filter access (Grant or Deny Access) to the systems workflow’s stages, files, and directories.
10. Conduct and provide documented results for the system testing done including unit testing, integration testing, negative testing, and regression testing for all the workflows, functionality, and configurations.
11. Conduct and document User Acceptance Testing (UAT) to ensure users have smooth operations of the BPA system which includes real-time testing scenarios and dependencies with test data and perform validations of the functional process flow, security/penetration testing and the application performance.
12. Integrate, and configure the necessary tools and applications which will be used in the development of the systems.
13. Ensure the BPA system is designed and developed according to the requirements i.e. to perform quality assurance testing on the implementation processes, procedures and standards and to perform verification testing which shall include security and penetration testing.
14. Provide bi-weekly progress report to ICT Manager and department’s focal persons.
15. Develop and provide a complete documentation of flowchart and process of the developed workflows.
16. Develop the user manual and guideline on the usage of the new developed workflows and the technical support guideline.
17. Conduct adequate training to all RFL staff on the usage of the developed workflows and other functionalities and system training to IT staffs on the development, configuration, technical support, and administration of the BPA system.
18. Conduct change management in adopting the BPA system.
19. Prepare and deliver a complete documentation of flowchart and process of BPA platform.
The minimum documentation requirements, but not limited to the following:
1. Process and function of each Developed BPA workflow.
2. Functional and technical design.
3. Test plan, test scripts and results.
4. System documentation.
5. Training materials and presentations.
6. User guideline and technical support guideline.
7. Cut over checklists.
8. Pre and Post Go Live checklists.
9. Deployment guide.
10. Backup and recovery plan.
11. Frequently asked questions and answers.
20. Provide support, maintain, develop, debug, and resolve any problems of the system during the warranty period.
Indicative Work Methodology And Timeline
The firm is required to provide a clear methodology and approach in carrying out this assignment. The firm is required to demonstrate relevant knowledge and skills warranting that the firm’s team will be able to implement this project successfully. These should include concrete activities to be undertaken and expected involvement from RFL team if any, as well as the specific deliverables for each BPA system workflow. Indicate a clear timeline for the design and development of the system with all the tasks to be done.
Firm Qualification And Experience
The to-be-selected, a firm shall meet the following criteria:
1. An established company/company registration with proven records in design and development of Business Process Automation Systems and eFilling systems for, governmental agencies, NGOs or organizations similar to RFL.
2. Able to provide a demonstration on deployment of BPA platform or similar project with different login access levels that has been previously designed and developed by the assigned expert/s within the last 5 years. The demonstration can be a demo version web based or downloadable application with installation instructions.
3. Provided at least 3 customer references and testimonials who have acquired the vendor for the design and development of BPA system, eFilling system or similar Digital Platform. 4. Proven track records and experiences in assisting and developing digital transformation strategy for international/regional organizations.
Team Composition
Have a team with at least the following expertise, but not limited to:
1. Project Manager: 10 years of experience in IT project management in software development domain; Minimum of completing 5 full life cycle BPA projects or similar systems. Being certified with PRINCE2 Project management.
2. Business Analyst: minimum of 5 years of experience in digital project implementations, business analysis for software development. Being certified for a software life cycle and Analysis. Most preferably BPMN and or Agile.
3. Software Developer: software developer with minimum of 5 years of experience in software development with strong knowledge and experience in web-based software development especially BPA using Microsoft 365 Apps (SharePoint, PowerApps, Power Automate, Teams) and Certified.
4. Trainer: minimum of 5 years of experience in the areas of communication, training in the overall project implementation/rollout of BPA Implementation project. 5. Quality Assurance / Software Tester: minimum of 5 years of experience in Software Testing, must be knowledgeable in different test design techniques, with a software testing certificate, preferably in agile software testing.
5. Quality Assurance / Software Tester: minimum of 5 years of experience in Software Testing, must be knowledgeable in different test design techniques, with a software testing certificate, preferably in agile software testing.
6. Digital Transformation Specialist: Minimum of 5 years working on digital project particularly BPAs and experimented in digital transformation management, with certificate in the domain.
Reporting Line
The firm company will report to the IT Manager.
Administrative Documents
• Letter of Interest addressed to the CEO, Rwanda Finance Limited.
• Valid Tax Clearance Certificate (only for local / regional bidders) or proof of solvency (only for International bidders).
• Copy of Certificate of Incorporation.
• Complete full address and contacts including websites, telephone number, physical office, and fax if any.
• Notified Power of Attorney; if the person signing is different from the one on the certificate of incorporation.
• Notified copy of certificate of membership to a professional body, if any.
Technical Evaluation Criteria
The following criteria will be used for the evaluation of the bids:
NB: Only selected firms according to the evaluation criteria will be shared with the preliminary information gathering document developed internally and will be asked to submit their financial proposal.
Firm’s Agreement With Terms And Conditions
The completion of all RFP requirements must be in accordance with the instructions contained in this RFP. Submission to Rwanda Finance Ltd of the technical and cost proposals will constitute an offer and indicates the firm’s agreement to the terms and conditions set forth in this RFP. Rwanda Finance Ltd is not required to accept and/or evaluate proposals that do not conform to the instructions of this RFP and, in addition, Rwanda Finance Ltd may reject all proposals and not make an award. Rwanda Finance Ltd reserves the right to make an award without discussion and/or negotiation; however, Rwanda Finance Ltd also reserves the right to conduct discussions and/or negotiations, which among other things may require the firm to revise its proposal (technical and/or cost). By submitting an offer, firms agree to comply with the general terms and conditions for an award, including Representations and Certifications compliance.
Firms must provide full, accurate, and complete information in response to this solicitation. By submitting an offer, firms certify that they have not and will not attempt to bribe or make any payment to Rwanda Finance Ltd employees in return for preference.
Issuance of this RFP in no way obligates Rwanda Finance Ltd to render an award, nor does it commit Rwanda Finance Ltd to pay any costs incurred by the firm to prepare and submit a proposal. Rwanda Finance Ltd reserves the right to award a contract to one firm or to issue multiple awards based on the results of our evaluation.
Brief description of the Assignment: The goal of the assignment is to contract competent specialised IT Firm in software development, to design and develop a Business Process Automation system for Rwanda Finance LTD.
Department issuing the request: Finance & Administration Department / ICT Place of assignment: Kigali-Rwanda
Duration of the Assignment: One (1) year
Deadline for applications: 18th February 2023
Procurement Method: Open Competitive Method
Applications to be submitted to:
Contact number: +250788534810 / +250788830909
About Rwanda Finance Ltd
Rwanda Finance Limited (RFL) is a company promoting and developing Rwanda as a leading financial destination for international investment and cross-border transactions in Africa.
Rwanda Finance Limited works with key stakeholders to develop and promote Kigali International Financial Centre through investment promotion, policy advocacy and sector upskilling. It also works to establish the regulatory framework for Kigali International Financial Centre to become a leading international financial centre.
Our Vision
To become a preferred financial centre for international investment in Africa. Our Mission
To be the catalyst of a safe, compliant, and pro-business financial environment in Rwanda.
Assignment Description
Rwanda Finance Limited is willing to hire a qualified and experienced firm in software design and development, to work on its Business Process Automation project for the digitalisation of some of its daily repetitive and multistep administrative work, gathering and managing data files produced. The selected firm will work closely with the IT Manager and the concerned department like Strategy, Marketing and Finance.
Similar Jobs in Rwanda
Learn more about Rwanda Finance Limited
Rwanda Finance Limited jobs in Rwanda
Expected Deliverables
1. A fully functional business process automation platform integrated with all required features.
2. User Technical Support manuals and Guidelines.
3. A complete set of required documentations of flowchart and process of the system. 4. Training is provided to all relevant RFL staffs.
5. Free support and maintenance, for a period not less than 24 months from the date of hand over to RFL (inclusive of on-site debugging/correction when necessary and development of new business processes).
Prefered Technologies To Be Used
The project will be undertaken using the Rwanda Finance Limited Office365 cloud Platform.
Some of the components which will be used in developing this automation project are: - SharePoint
- OneDrive
- PowerApps
- Power Automate
- Teams
- Power BI
Scope Of Work
The firm shall work closely with the following departments: Finance & Administration/ICT, Communications & Marketing, Strategy; and will follow the overall direction and guidance provided by RFL Management to achieve the above expected deliverables.
The firm will undertake the following indicative tasks:
1. Perform an analysis on the current Rwanda Finance Limited Office365 platform in the capability to host the developed BPA workflows and advise.
2. Information gathering, System Analysis and Design Following the BPMN (Business Process Modelling and Notation) System Analysis Model: The firm will discuss with concerned department staff to understand more of the processes and produce a complete documentation for the BPA system with detailed process flow diagrams and functional specification for each workflow to be developed.
3. Design and develop a BPA System solution with workflows as stated bellow:
a. MEMO Approval.
b. LPO Request.
c. Annual Leave and Out of the Office request.
d. Meeting Room Request/Booking.
e. Reimbursement/Payment request.
f. Transport request (Local).
g. Mission & Travel (International).
h. Stock Request and Control.
i. Incoming and Outgoing Mail Correspondence.
4. Integrate eSignature feature with the workflows where necessary within the system and preferably Adobe to work with PDF documents without checking out / in the form template.
5. Adapt the BPA system to support working and reporting in Word, Excel/CSV and PDF document extension format.
6. Data visualisation (graphical representation) feature of information and data from the system.
7. Design and develop a SharePoint Document Management structure and all documents, form template to be auto converted in PDF by the system to be stored into respective SharePoint repository locations.
8. Count and digitise all RFL’s hardcopies from all departments and upload in their respective RFL SharePoint repositories.
9. Design and put in place an Access Control List to filter access (Grant or Deny Access) to the systems workflow’s stages, files, and directories.
10. Conduct and provide documented results for the system testing done including unit testing, integration testing, negative testing, and regression testing for all the workflows, functionality, and configurations.
11. Conduct and document User Acceptance Testing (UAT) to ensure users have smooth operations of the BPA system which includes real-time testing scenarios and dependencies with test data and perform validations of the functional process flow, security/penetration testing and the application performance.
12. Integrate, and configure the necessary tools and applications which will be used in the development of the systems.
13. Ensure the BPA system is designed and developed according to the requirements i.e. to perform quality assurance testing on the implementation processes, procedures and standards and to perform verification testing which shall include security and penetration testing.
14. Provide bi-weekly progress report to ICT Manager and department’s focal persons.
15. Develop and provide a complete documentation of flowchart and process of the developed workflows.
16. Develop the user manual and guideline on the usage of the new developed workflows and the technical support guideline.
17. Conduct adequate training to all RFL staff on the usage of the developed workflows and other functionalities and system training to IT staffs on the development, configuration, technical support, and administration of the BPA system.
18. Conduct change management in adopting the BPA system.
19. Prepare and deliver a complete documentation of flowchart and process of BPA platform.
The minimum documentation requirements, but not limited to the following:
1. Process and function of each Developed BPA workflow.
2. Functional and technical design.
3. Test plan, test scripts and results.
4. System documentation.
5. Training materials and presentations.
6. User guideline and technical support guideline.
7. Cut over checklists.
8. Pre and Post Go Live checklists.
9. Deployment guide.
10. Backup and recovery plan.
11. Frequently asked questions and answers.
20. Provide support, maintain, develop, debug, and resolve any problems of the system during the warranty period.
Indicative Work Methodology And Timeline
The firm is required to provide a clear methodology and approach in carrying out this assignment. The firm is required to demonstrate relevant knowledge and skills warranting that the firm’s team will be able to implement this project successfully. These should include concrete activities to be undertaken and expected involvement from RFL team if any, as well as the specific deliverables for each BPA system workflow. Indicate a clear timeline for the design and development of the system with all the tasks to be done.
Firm Qualification And Experience
The to-be-selected, a firm shall meet the following criteria:
1. An established company/company registration with proven records in design and development of Business Process Automation Systems and eFilling systems for, governmental agencies, NGOs or organizations similar to RFL.
2. Able to provide a demonstration on deployment of BPA platform or similar project with different login access levels that has been previously designed and developed by the assigned expert/s within the last 5 years. The demonstration can be a demo version web based or downloadable application with installation instructions.
3. Provided at least 3 customer references and testimonials who have acquired the vendor for the design and development of BPA system, eFilling system or similar Digital Platform. 4. Proven track records and experiences in assisting and developing digital transformation strategy for international/regional organizations.
Team Composition
Have a team with at least the following expertise, but not limited to:
1. Project Manager: 10 years of experience in IT project management in software development domain; Minimum of completing 5 full life cycle BPA projects or similar systems. Being certified with PRINCE2 Project management.
2. Business Analyst: minimum of 5 years of experience in digital project implementations, business analysis for software development. Being certified for a software life cycle and Analysis. Most preferably BPMN and or Agile.
3. Software Developer: software developer with minimum of 5 years of experience in software development with strong knowledge and experience in web-based software development especially BPA using Microsoft 365 Apps (SharePoint, PowerApps, Power Automate, Teams) and Certified.
4. Trainer: minimum of 5 years of experience in the areas of communication, training in the overall project implementation/rollout of BPA Implementation project. 5. Quality Assurance / Software Tester: minimum of 5 years of experience in Software Testing, must be knowledgeable in different test design techniques, with a software testing certificate, preferably in agile software testing.
5. Quality Assurance / Software Tester: minimum of 5 years of experience in Software Testing, must be knowledgeable in different test design techniques, with a software testing certificate, preferably in agile software testing.
6. Digital Transformation Specialist: Minimum of 5 years working on digital project particularly BPAs and experimented in digital transformation management, with certificate in the domain.
Reporting Line
The firm company will report to the IT Manager.
Administrative Documents
• Letter of Interest addressed to the CEO, Rwanda Finance Limited.
• Valid Tax Clearance Certificate (only for local / regional bidders) or proof of solvency (only for International bidders).
• Copy of Certificate of Incorporation.
• Complete full address and contacts including websites, telephone number, physical office, and fax if any.
• Notified Power of Attorney; if the person signing is different from the one on the certificate of incorporation.
• Notified copy of certificate of membership to a professional body, if any.
Technical Evaluation Criteria
The following criteria will be used for the evaluation of the bids:
NB: Only selected firms according to the evaluation criteria will be shared with the preliminary information gathering document developed internally and will be asked to submit their financial proposal.
Firm’s Agreement With Terms And Conditions
The completion of all RFP requirements must be in accordance with the instructions contained in this RFP. Submission to Rwanda Finance Ltd of the technical and cost proposals will constitute an offer and indicates the firm’s agreement to the terms and conditions set forth in this RFP. Rwanda Finance Ltd is not required to accept and/or evaluate proposals that do not conform to the instructions of this RFP and, in addition, Rwanda Finance Ltd may reject all proposals and not make an award. Rwanda Finance Ltd reserves the right to make an award without discussion and/or negotiation; however, Rwanda Finance Ltd also reserves the right to conduct discussions and/or negotiations, which among other things may require the firm to revise its proposal (technical and/or cost). By submitting an offer, firms agree to comply with the general terms and conditions for an award, including Representations and Certifications compliance.
Firms must provide full, accurate, and complete information in response to this solicitation. By submitting an offer, firms certify that they have not and will not attempt to bribe or make any payment to Rwanda Finance Ltd employees in return for preference.
Issuance of this RFP in no way obligates Rwanda Finance Ltd to render an award, nor does it commit Rwanda Finance Ltd to pay any costs incurred by the firm to prepare and submit a proposal. Rwanda Finance Ltd reserves the right to award a contract to one firm or to issue multiple awards based on the results of our evaluation.
Consultancy Service for translation of Loan Contracts & Other related document
036/S/NCB/CGBK/2023
2.
Tender for GPS tool
037/S/NCB/CGBK/2023
3.
Tender for SQL 2019 and Red hat licenses
038/S/NCB/CBGK/2023
4.
Tender for Courier Services
039/S/NCB/CGBK/2023
COGEBANQUE Plc invites all qualified bidders to submit their proposals for the tenders mentioned above.
The request for proposals will be obtained any working day from 20th January 2023 from the main reception of Cogebanque Head office.
Well bound and sealed bids must be submitted in sealed envelopes not later than 31th January 2023 at 2:30 pm local time at the main reception of the Bank to the address below:
Cogebanque Head Office, KN 4 Av. 72 St. Electronic bidding shall not be permitted, late bids shall be rejected.
The Tender should bear the reference number of the tender notice and marked with the title of the Tender and reference number.
Enquiries regarding this tender may be addressed to:
Email:This email address is being protected from spambots. You need JavaScript enabled to view it.
TEL: + (250)788313216
Done in Kigali, on 17th January 2023.
Chantal MUKABATANGA
Head of Administration & General Services
Guillaume Ngamije HABARUGIRA
Chief Executive Officer
036/S/NCB/CGBK/2023
2.
Tender for GPS tool
037/S/NCB/CGBK/2023
3.
Tender for SQL 2019 and Red hat licenses
038/S/NCB/CBGK/2023
4.
Tender for Courier Services
039/S/NCB/CGBK/2023
COGEBANQUE Plc invites all qualified bidders to submit their proposals for the tenders mentioned above.
The request for proposals will be obtained any working day from 20th January 2023 from the main reception of Cogebanque Head office.
Well bound and sealed bids must be submitted in sealed envelopes not later than 31th January 2023 at 2:30 pm local time at the main reception of the Bank to the address below:
Cogebanque Head Office, KN 4 Av. 72 St. Electronic bidding shall not be permitted, late bids shall be rejected.
The Tender should bear the reference number of the tender notice and marked with the title of the Tender and reference number.
Enquiries regarding this tender may be addressed to:
Email:
TEL: + (250)788313216
Done in Kigali, on 17th January 2023.
Chantal MUKABATANGA
Head of Administration & General Services
Guillaume Ngamije HABARUGIRA
Chief Executive Officer
Request for comprehensive Motor vehicle insurance for 3 Brand New Toyota Cars
The African Institute for Mathematical Sciences (AIMS) is a pan-African network of centres of excellence enabling Africa’s talented students to become innovators driving the continent’s scientific, educational and economic self-sufficiency.
Request For Quotation (Rfq)
(X) Urgent
From: Operation Department, AIMS NEI
Our file ref.: AIMS-SEC-OP/14/01/2023/001
Date: 17,January, 2023 N° of pages including this page: 3
Re: Quotation Request for comprehensive Motor vehicle insurance
for 3 BRAND NEW TOYOTA CARS
If you do not receive all pages, please contact us immediately. Thank you.
Request For Quotation
The African Institute for Mathematical Sciences-The Next Einstein Initiative in Rwanda with incorporation No 105323881, kindly request your firm to submit your best offer for the following:
Type and Quantity:
Annual comprehensive (All risks) motor-vehicle insurance for 3 brand new cars.
Model specifications:
1. Car # 1:
• Model Description: Toyota Land Cruiser 200 station wagon GX-R V8
• Model Code: VDJ200-GNTAZ
• Model Year: 2017
• Engine No: 1VD-048526
• Chassis No: JTMHV01J304251406
• Year of Manufacture:2018
• Purchase Date: 2018
• Ownership Title: AIMS NEI
• Number of Seats: 8 Seats
• Status: New
2. Car # 2
• Model Description: Land Cruiser Prado TXL Turbo Diesel
• Model Code: KDJ150-GKFEY
• Model Year: 2017
• Engine No: 1KD-2816036
• Chassis No: JTEBH9FJ50K204542
• Year of Manufacture:2018
• Purchase Date:2018
• Ownership Title: AIMS NEI
• Number of Seats:7 Seats
• Status: New
3. Car # 3
• Model Description: Toyota Hiace Commuter Bus
• Model Code: KDH202-REMDY
• Model Year: 2017
• Engine No: 2KD-A983527
• Chassis No: JTFJS02P805038269
• Year of Manufacture:2018
• Purchase Date: 2018
• Ownership Title: AIMS NEI
• Number of Seats:15 Seats
• Status: New
Language: All documents, should appear in English
Required documents and certificates:
1. Company profile demonstrating the level of experience in the insurance field
2. Description of specific benefits entitled to or services to be rendered, turnaround time to respond to the company claim
3. RDB Registration Certificate;
4. Tax Clearance certificate (the most recent);
5. VAT registration certificate,
6. RSSB certificate.
Cost breakdown:
Please detail your premium by filling in the Annex 2 attached.
Besides, provide all benefits as per your company’s practices.
All or None Clause:
We reserve the right to accept or reject your offer.
Conditions for submitting offers:
Quotation must be sent at the email (This email address is being protected from spambots. You need JavaScript enabled to view it. ) at the latest by: 05:00 25th January, 2023 or earlier if possible. Please also indicate your quote validity not less than 30 calendar days.
In addition, kindly list the terms, exclusions and conditions of your offer
Our Contact details for further information:
Email :This email address is being protected from spambots. You need JavaScript enabled to view it.
N.B. Kindly submit your best firm’s offer as we may not enter into negotiation.
Thank you and best regards,
Kode Niane,
Director Grants and Program Finance,
Annex 1
Benefits
A Motor vehicle occupants' coverage Accidental death fees Permanent disability fees
Medical fees
B Minimum cover
C Claim settlement
D Third party bodily injury/death & material damage
E Designated account managers
F Designated garage for repairs
G Trainings
H Coverage
I Assistance benefits
Note: Please add on more benefits as per your company practices.
Company name
Signature
Attachment
attachment_file_a453ac59500270fc0727
The African Institute for Mathematical Sciences (AIMS) is a pan-African network of centres of excellence enabling Africa’s talented students to become innovators driving the continent’s scientific, educational and economic self-sufficiency.
Request For Quotation (Rfq)
(X) Urgent
From: Operation Department, AIMS NEI
Our file ref.: AIMS-SEC-OP/14/01/2023/001
Date: 17,January, 2023 N° of pages including this page: 3
Re: Quotation Request for comprehensive Motor vehicle insurance
for 3 BRAND NEW TOYOTA CARS
If you do not receive all pages, please contact us immediately. Thank you.
Request For Quotation
The African Institute for Mathematical Sciences-The Next Einstein Initiative in Rwanda with incorporation No 105323881, kindly request your firm to submit your best offer for the following:
Type and Quantity:
Annual comprehensive (All risks) motor-vehicle insurance for 3 brand new cars.
Model specifications:
1. Car # 1:
• Model Description: Toyota Land Cruiser 200 station wagon GX-R V8
• Model Code: VDJ200-GNTAZ
• Model Year: 2017
• Engine No: 1VD-048526
• Chassis No: JTMHV01J304251406
• Year of Manufacture:2018
• Purchase Date: 2018
• Ownership Title: AIMS NEI
• Number of Seats: 8 Seats
• Status: New
2. Car # 2
• Model Description: Land Cruiser Prado TXL Turbo Diesel
• Model Code: KDJ150-GKFEY
• Model Year: 2017
• Engine No: 1KD-2816036
• Chassis No: JTEBH9FJ50K204542
• Year of Manufacture:2018
• Purchase Date:2018
• Ownership Title: AIMS NEI
• Number of Seats:7 Seats
• Status: New
3. Car # 3
• Model Description: Toyota Hiace Commuter Bus
• Model Code: KDH202-REMDY
• Model Year: 2017
• Engine No: 2KD-A983527
• Chassis No: JTFJS02P805038269
• Year of Manufacture:2018
• Purchase Date: 2018
• Ownership Title: AIMS NEI
• Number of Seats:15 Seats
• Status: New
Language: All documents, should appear in English
Required documents and certificates:
1. Company profile demonstrating the level of experience in the insurance field
2. Description of specific benefits entitled to or services to be rendered, turnaround time to respond to the company claim
3. RDB Registration Certificate;
4. Tax Clearance certificate (the most recent);
5. VAT registration certificate,
6. RSSB certificate.
Cost breakdown:
Please detail your premium by filling in the Annex 2 attached.
Besides, provide all benefits as per your company’s practices.
All or None Clause:
We reserve the right to accept or reject your offer.
Conditions for submitting offers:
Quotation must be sent at the email (
In addition, kindly list the terms, exclusions and conditions of your offer
Our Contact details for further information:
Email :
N.B. Kindly submit your best firm’s offer as we may not enter into negotiation.
Thank you and best regards,
Kode Niane,
Director Grants and Program Finance,
Annex 1
Benefits
A Motor vehicle occupants' coverage Accidental death fees Permanent disability fees
Medical fees
B Minimum cover
C Claim settlement
D Third party bodily injury/death & material damage
E Designated account managers
F Designated garage for repairs
G Trainings
H Coverage
I Assistance benefits
Note: Please add on more benefits as per your company practices.
Company name
Signature
Attachment
attachment_file_a453ac59500270fc0727