Summary
Date Posted: Tuesday, August 02, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Administrative Assistant to the Director General
Level:7.II
Job description

• Type correspondence, reports and other documents
• Maintain office files
• . Open and distribute the mail
• Take minutes at meetings
• Distribute minutes
• Coordinate repairs to office equipment
• Maintain confidential records and files of senior management meeting
• Maintain records of decisions
• Prepare documents and reports on the computer
• . Prepare agendas for senior management meeting
• Record minutes and submit minutes for approval
• Welcome and assist visitors
• Answer phones
• Direct calls and respond to inquiries
• Submit monthly, quarterly and annually report to the supervisor
• Perform other related duties as required

Minimum Qualifications
• Advanced Diploma in Secretarial Studies
0 Year of relevant experience
• Advanced Diploma in Office Management
0 Year of relevant experience
• Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
• Bachelor’s Degree in Public Administration
0 Year of relevant experience
• Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
• Bachelor’s Degree in Sociology
0 Year of relevant experience
• Bachelor's Degree in Management
0 Year of relevant experience
• Bachelor's Degree in Office Management
0 Year of relevant experience
• Bachelor's Degree in Business Administration
0 Year of relevant experience

Competency and Key Technical Skills
• Integrity
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Office management skills
• Resource management skills
• Problem solving skills
• Decision making skills
• Time management skills
• Risk management skills
• Results oriented
• Digital literacy skills
• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
• Analytical skills;


Job Experience: No Requirements

Work Hours: 8

Level of Education: Diploma

Job application procedure
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