Request For Proposal (RFP)
Provision of Security Services
RFP No: | 01/020/2023 – Provision of Security Services |
Title: | Provision of Security Services for Kigali central warehouse, Nyagatare Warehouse and Kirehe warehouse |
Issuing Office and Address for Bid Submission: | Address: Abt Associates Inc. PMI Evolve Rwanda Project KG 8 Ave, M&M Plaza, 3rd floor Gishushu Nyarutarama P. O. Box 5200; Kigali, Rwanda Package Markings: RFP#: 01/020/2023 Attention: Chief of Party Tel: (250) 252 572321/2/4 E-mail: PMI_EvolveRwanda@abtassoc.com |
RFP Issuance Date: | 09 November 2023 |
RFP Closing Date: | Deadline for submission of bids is 23 November 2023 at 11:00 AM and the opening of bids will be on same date at 11:15 AM in the conference room of Abt Associates. |
Mode of Submission | Original bid documents should be sent to the contact at the address above, or sent by email to: PMI_EvolveRwanda@abtassoc.com |
Anticipated Type of Award: | Firm Fixed Price Purchase Order(s) |
Basis of Award: | See “Evaluation Criteria” section |
Funding Agency | United States Agency for International Development (USAID) |
Prime Contract Number: | 7200AA23C00012 |
USAID Source / Nationality (Geo) Code: | 935 |
List of Attachments: |
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Introduction:
Since 2006, the U.S. President’s Malaria Initiative (PMI) has protected millions of people in sub-Saharan Africa from malaria through three vector control initiatives. Indoor residual spraying (IRS) sprays insecticide on walls, ceilings, and other indoor resting places to kill mosquitoes that transmit malaria. Insecticide-treated bed nets (ITNs) protect people as they sleep. And entomological monitoring helps countries monitor, adapt, and respond to changes in mosquito populations, including their resistance to insecticides. Abt Associates has contributed to this work since 2011 by leading the Africa Indoor Residual Spraying (AIRS), PMI AIRS, and PMI VectorLink projects.
In December 2022, PMI awarded Abt the PMI Evolve Project, which supports PMI and U.S. Agency for International Development (USAID) missions and bureaus with the planning, implementing, and monitoring of malaria vector control programs in 21 countries. PMI Evolve is building on the prior projects’ IRS, ITN, and larval source management (LSM) activities and entomological monitoring. The new project is strengthening the capacity of local institutions, including national malaria programs, district health offices, and research institutions, to independently conduct vector control programs. PMI Evolve is also responsible for program evaluation and conducting operations research on new vector control innovations. Activities are carried out in full collaboration with the National Malaria Control/Elimination Programs (MOPDD).
The Purpose of this RFP is to obtain Proposals and eventually enter into an agreement with one or more vendors for security services for Kigali central warehouse, Nyagatare warehouse and Kirehe warehouse.
Instructions to bidders
RFP # 01/020/2023 -Your company name- Proposal
RFP # 01/020/2023 -Your company name- Company Profile for services provided
RFP # 01/020/2023 -Your Company name- List of exclusions per category
RFP # 01/020/2023 -Your company name- Certificate of Registration, trading license
Etc.
Proposal Validity:
Submitted offers/Bids shall be valid for at least a period of 120 days from RFP closing date, and upon award, prices shall be valid for the duration of the agreement’s period of performance.
Anticipated Period of Performance:
As a result of this RFP, Abt intends to award a one (1) year service agreement, with two (2) option years, automatically renewable annually, to a maximum of three (3) years from the original effective date.
Preparation of Bids:
Bidders/Offerors are expected to examine the technical specifications and all instructions contained in this RFP. Failure to do so will be at the offeror’s risk.
Offers shall provide unit and total price per line. In case of discrepancy between unit and extended/total price, the unit price shall prevail.
Any deviation from the RFP stated specification must be identified, explanation provided in the attached List of Exceptions document (attachment C). In case of conflict between the RFP technical specifications and the supplier offered descriptive literature, the RFP specifications shall be the standard.
Amendments:
If it becomes necessary to modify this RFP, an amendment will be issued and be binding to all bidders. Amendment(s) will be sent return receipt requested and will be numbered consecutively commencing with Amendment-01, 02, etc. Bidders are required to reference such amendments in their subsequent response and/or communication.
Clarifications:
All questions with regard to this RFP shall be addressed to PMI_EvolveRwanda@abtassoc.com. Abt will communicate the questions and its responses to all bidders and may at its sole discretion extend the quotation deadline. Oral communication concerning this RFP will not be accepted except for administrative clarification regarding submission format or location of the office, etc.
Exceptions:
To ensure clarity on the bids and their conformity to the RFP technical specifications and requirements, bidder shall furnish a list of all exceptions to any of the terms/conditions/technical specification/quality standards contained in this RFP and shall include an explanation or justification for the exception taken.
Equipment and Operating Conditions:
Where applicable, operating and service manuals must be provided for all equipment.
Delivery Location:
Security services shall be delivered to:
Invoices and Payments:
Payments will be made net thirty (30) days after Abt Associates receives a complete and correct invoice from supplier based solely on Services actually performed by Supplier and/or Goods actually supplied by supplier pursuant to a Purchase, Deliver order or Service Agreement.
Required Documents:
Service Description and Specifications:
Provision of Security Services RFP number 01/020/2023
Seq # | Premises Type | Number of Premises | Guards per premise | Anticipated duration of service (in months) | Comments |
1 | Kigali central warehouse, Nyagatare warehouse and Kirehe warehouse | 3 | 2 Guards per premise | 3 years 36 Months | 1 day guard and1night guard |
Technical Scope:
Abt is seeking companies to provide uniformed, unarmed security services on a 24 hour-a-day, 7 day-a-week basis, or as otherwise indicated per site specifications. In your proposal (no more than 1 page each), describe the following:
Tell us about the insurance policy (if applicable) your company carries and include specifics of the coverage under that policy.
Submit a projected Transition Plan for contract implementation, if awarded. The plan should include Tasks, time frames as well as names and contact information of individuals responsible for each step. The transition plan section shall conclude with the total transition lead time from award to full deployment.
Requirements for Service Providers and Personnel
i. Guards should meet the following standards:
ii. Selection criteria should be designed to encourage a diverse guard force in keeping with country laws and regulations.
iii. Applicants should be evaluated on their capability to fulfill the assigned guard duties, without regard to any personal characteristics that local labor law prohibits employers from considering during the hiring process.
Evaluation Criteria:
Abt Associates Inc, intends to award a long-term agreement to the most advantageous offeror, the following factors considered:
A responsive proposal is one that comes from a responsible supplier1 and complies with all the terms and conditions stated in the RFP without material modification. A material modification is any modification that affects price, quantity, quality, delivery or installation date of equipment or materials, or which limits in any way the responsibilities, duties or liabilities of the bidder or any rights of Abt or its clients.
Abt reserves the right to waive any minor informalities in the quotation/proposal received if it is in Abt’s best interest to do so, or to reject the quotation of any firm if, in Abt’s judgement, the firm is not fully qualified to provide the goods or services as specified in the technical specifications.
APPENDIX A: BID SHEET
RFP #:01/020/2023
Name and address of service provider:
Month of Service | Detailed Service Description (Please include everything hee.e. locations, accessories like radios, etc) | Number of premises/locations (Must match # of locations listed on left column) | Number of Guards per site | Total number of Guards (i.e. # site x # of guards | Cost Breakdown (In [specify currency eg USD]) | ||
Unit cost per guard per month | Other monthly costs [Specify those costs here eg accessories, VAT, as applicable] | Total Monthly Cost | |||||
January | |||||||
February | |||||||
March | |||||||
April | |||||||
May | |||||||
June | |||||||
July | |||||||
August | |||||||
September | |||||||
October | |||||||
November | |||||||
December | |||||||
One-time charges, if applicable [specify the cost - what it covers and when it will be invoiced] | |||||||
Total cost per year |
Representative’s name and title:
Signature
Date:
Attachment A
Mandatory Federal Acquisition Regulation (Far) Flow-Down Clauses for Commercial Items Under United States Government Prime Contracts
Attachment B:
Abt Standard Terms and Conditions
Annex C:
Submission Checklist
Emailed Proposal
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